Remote Chief of Staff & Executive Ops (Contract Hire)

Veta Virtual Inc.; Puerto Rico; Remote; USD 120,000 - 160,000; Full time

Benefits offered by this job

Competitive USD pay

Contract-to-hire

100% remote

Executive mentorship

Supportive culture

Job summary

Veta Virtual Inc. is seeking a remote Chief of Staff & Operations to support a senior executive running multiple businesses. This role blends three functions: staff coordination, office systems, and executive assistance, with proactive ownership and accountability.

You will manage projects, dashboards, and tools (Notion/Asana), align priorities, and coordinate travel and meetings across time zones. Flexible, fast-paced environment with autonomy.

Qualifications

• 2+ years in Chief of Staff, Office Manager, Executive Assistant, Project Manager, or similar role.
• Strong PM and follow-through: own timelines, flag blockers, and follow up until done.
• Very tech-savvy with ability to learn new tools quickly; proactive and analytical.
• Excellent verbal and written English; professional, high-energy presence.
• Based in LATAM or Europe for working hours alignment.

Responsibilities

• Own the master list of active projects across the businesses and protect the executive's time.
• Chase approvals and action items; close items and report progress.
• Review reports and dashboards; flag gaps and coordinate with internal teams and partners.
• Set up and run Notion/Asana; build dashboards and simple processes.
• Manage calendar and travel across time zones; prepare meetings with agendas.
• Engage with investors or senior stakeholders as needed.

Skills

Project management

Follow-through

Tech-savvy

English communication

Remote work

Tools

Notion

Asana

Dashboards

Job description

Veta Virtual Inc. is seeking a remote Chief of Staff & Operations to support a senior executive running multiple businesses. This role blends three functions: staff coordination, office systems, and executive assistance, with proactive ownership and accountability.

You will manage projects, dashboards, and tools (Notion/Asana), align priorities, and coordinate travel and meetings across time zones. Flexible, fast-paced environment with autonomy.