Remote Chief of Staff & Executive Operations Lead

Veta Virtual Inc.; United States; Remoto; USD 89.000 - 134.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive USD pay

Remote work 100%

Contract-to-hire

Direct leadership exposure

Monthly payments

Resumo da vaga

Veta Virtual Inc. is seeking a Chief of Staff & Executive Operations to support a senior executive across multiple businesses.

The role blends three functions: staff leadership, office systems, and executive assistance, with the executive moving quickly and requiring proactive ownership. You will manage multi-time-zone calendars, drive projects, coordinate travel, and prepare concise materials for investors and partners.

Qualificações

• 2+ years in Chief of Staff, Office Manager, EA, PM, or similar role.
• Strong project management and follow-through: own timelines and blockers.
• Tech-savvy with quick analytical thinking; adapt to fast-moving exec.
• Excellent verbal and written English; high-energy, personable presence.
• Calm, adaptable self-starter; welcomes feedback and freedom.
• Available on ET or EU schedule; not 24/7 on-call.

Responsabilidades

• Own the master list of active projects across businesses; manage deadlines, owners and next steps.
• Chase approvals and follow up until closed; coordinate with teams and nonprofits.
• Review reports and dashboards; flag gaps and coordinate with internal/external parties.
• Triage messages and draft external correspondence for executive.
• Set up project management system (Notion/Asana) and build dashboards.
• Manage calendar across time zones and plan travel (domestic/international).

Conhecimentos

Project management

Follow-through

Stakeholder relations

Calendar management

Travel planning

Notion

Asana

AI tools

English fluency

Ferramentas

Notion

Asana

Dashboards

Descrição da vaga

Veta Virtual Inc. is seeking a Chief of Staff & Executive Operations to support a senior executive across multiple businesses.

The role blends three functions: staff leadership, office systems, and executive assistance, with the executive moving quickly and requiring proactive ownership. You will manage multi-time-zone calendars, drive projects, coordinate travel, and prepare concise materials for investors and partners.