Remote Bilingual Immigration Receptionist

Embedded Shishya; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck in the United States is seeking a highly organized Virtual Receptionist to be the first point of contact for clients, vendors, and external stakeholders. This remote role requires excellent verbal and written English, calendar management, and proactive administrative support to ensure seamless communications and smooth scheduling.

As a remote team member, you will handle inquiries, draft responses, coordinate meetings, prepare materials, arrange travel when needed, and maintain accurate

Qualifications

• Remote position
• Experience handling high-volume phone and email communications preferred
• Strong verbal and written English communication skills required

Responsibilities

• Ensure a positive and professional client experience at every interaction
• Coordinate information between internal and external parties
• Prepare and distribute meeting agendas and materials
• Assist with planning and coordinating events and related logistics
• Schedule appointments, meetings, and calls with all parties informed
• Manage email communications and draft responses
• Serve as primary point of contact for communications
• Maintain accurate records and logs
• Route calls to appropriate departments or team members
• Respond to inquiries from clients, prospects, vendors, and stakeholders
• Arrange travel accommodations when required
• Maintain and organize calendars with reminders
• Answer and direct phone calls professionally
• Support administrative functions and assist with operations
• Follow up communications with clients and team members

Skills

Verbal communication

Written English

Organization

Calendar management

Customer service

Tools

Email management platforms

Calendar systems

Video conferencing tools

Microsoft Office / Google Workspace

File & data management

Job description

Job Duck in the United States is seeking a highly organized Virtual Receptionist to be the first point of contact for clients, vendors, and external stakeholders. This remote role requires excellent verbal and written English, calendar management, and proactive administrative support to ensure seamless communications and smooth scheduling.

As a remote team member, you will handle inquiries, draft responses, coordinate meetings, prepare materials, arrange travel when needed, and maintain accurate