Remote Associate Project Manager, Events

First Global Management Services, Inc.; United States; On-site; USD 56,000 - 64,000; Full time

Benefits offered by this job

Medical, dental & vision (HDHP/HSA)

401(k)

Flexible spending accounts

Paid time off

Employee assistance program

Life, disability & pet coverages

Wellness stipend

Mobile phone allowance

Headspace access

Aura identity protection

Discretionary bonus structure

Global opportunities

Job summary

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, and Data & Insights. The Associate Project Manager supports client events from briefing to reconciliation, coordinating registration, travel, venue, A/V, and vendor management for virtual, in-person, and hybrid formats.

Candidates should have 2–4 years of event management experience, proficiency in PowerPoint/Excel, and strong client communication.

Qualifications

• 2-4 years’ event management experience, preferably in a corporate or financial environment.
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
• Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
• Virtual event experience preferred — Webex and Zoom experience a plus
• Leadership/influencing/negotiation and decision-making skills
• Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
• Strong client management skills
• Strong oral and written communication skills
• Ambitious, proactive and highly organized
• Willing to travel to various locations for site-visits and on-site management of events
• Experience working with large and complex databases preferred, Cvent experience preferred
• Knowledge of venues and suppliers in key US cities

Responsibilities

• Full life cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
• Financial management, including budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Track time spent to projects to accurately reflect the work being done
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Share knowledge of best practices, new suppliers, services and venues

Skills

PowerPoint

Excel

Project management

Virtual events

Leadership

Communication

Cvent

Client management

Webex

Zoom

Tools

Webex

Zoom

Cvent

Job description

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, and Data & Insights. The Associate Project Manager supports client events from briefing to reconciliation, coordinating registration, travel, venue, A/V, and vendor management for virtual, in-person, and hybrid formats.

Candidates should have 2–4 years of event management experience, proficiency in PowerPoint/Excel, and strong client communication.