Remote Administrative Specialist for Government Programs

Planned Systems International; United States; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) employer match

Tuition reimbursement

Job summary

QuarterLine, a Planned Systems International (PSI) company, seeks an Administrative Assistant to provide comprehensive administrative and project support to a corporate team delivering government staffing services across multiple task orders. This role emphasizes remote work, clear communication with distributed staff, and meticulous handling of day‑to‑day operations with accuracy and discretion.

The ideal candidate will be proactive, detail‑oriented, and able to manage multiple priorities while

Qualifications

• Bachelor’s degree required.
• 1+ year of administrative experience preferred.
• Strong organizational and communication skills; ability to coordinate meetings and support timesheet processes.

Responsibilities

• Provide general administrative and project support to program managers, back‑office personnel, and operational team members supporting government staffing contracts.
• Assist with timesheet coordination, reminders, follow‑up, basic tracking, and escalation of missing or incomplete submissions in accordance with company and contract procedures.
• Schedule internal and external meetings, coordinate calendars, prepare agendas, distribute meeting materials, and support virtual meeting logistics.
• Attend meetings as needed to capture notes, action items, decisions, owners, and due dates; distribute meeting summaries and track follow‑up items through completion.
• Support remote employees by responding to routine administrative inquiries, helping route requests, sharing resources, and coordinating with appropriate internal teams.
• Conduct employee outreach to support engagement, collect updates, and help maintain accurate employee communication.
• Draft, format, update, and maintain standard operating procedures, work instructions, templates, trackers, rosters, and other program documentation.
• Maintain organized electronic records, filing structures, trackers, and shared documentation repositories to support contract compliance and operational continuity.
• Support daily operations across multiple task orders by monitoring administrative deadlines, updating status logs, preparing reports, and helping ensure timely completion of recurring tasks.
• Coordinate communications between corporate support functions, program leadership, field employees, and other stakeholders as needed.
• Perform additional administrative, clerical, and operational support duties as assigned to meet changing program needs.

Skills

Organizational skills

Communication skills

Time management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

QuarterLine, a Planned Systems International (PSI) company, seeks an Administrative Assistant to provide comprehensive administrative and project support to a corporate team delivering government staffing services across multiple task orders. This role emphasizes remote work, clear communication with distributed staff, and meticulous handling of day‑to‑day operations with accuracy and discretion.

The ideal candidate will be proactive, detail‑oriented, and able to manage multiple priorities while