Remote Administrative Specialist for Exec Support & Data

US Anesthesia Partners; Orlando (FL); On-site; USD 25,000 - 40,000; Full time

Benefits offered by this job

Quarterly bonus

Job summary

US Anesthesia Partners, Orlando, FL, seeks an Administrative Assistant to support MSO and clinical operations with confidential tasks, data entry, and executive communication. The role requires multitasking across various support levels and coordinating with leaders and staff.

The position emphasizes Microsoft Office proficiency, 60 wpm typing, and delivering clear written and verbal communications in a healthcare setting.

Qualifications

• Strong time management, prioritization, and multitasking skills.
• Excellent organizational skills and office management knowledge.
• Proven experience preparing and presenting information to senior executives.
• Superior oral and written communication; grammar and editing.
• Professional demeanor with confidentiality in high-pressure situations.
• Proficient with Microsoft Office; ability to train others.
• Collaborative and able to work with executives, staff, vendors.
• Knowledge of organization policies and systems.
• Ability to type at least 60 wpm.
• Familiarity with remote communication tools (GoToMeeting/Teams/Zoom).
• Ability to perform work remotely and maintain communication.
• Strong customer service skills.
• Knowledge of hospital/physician office procedures preferred.
• Initiative and good judgment.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, plus document management.
• Performs data entry, tracking, and analysis.
• Handles confidential and critical information.
• Answers the telephone, screens calls, and directs inquiries.
• File correspondence, records, reports, and minutes.
• Process incoming/outgoing mail; manage executives' correspondence.
• Provide back-up support for administrative staff as needed.
• Coordinate projects, workflow, and follow-up on tasks to deadlines.
• Coordinate office services including purchasing and facilities management.
• Assist with special projects related to practice growth.

Skills

Time management

Organization

Executive communication

Written communication

Confidentiality

Microsoft Office

Attention to detail

Customer service

Remote work capability

Problem solving

Tools

GoToMeeting

Microsoft Teams

Zoom

Outlook

Word

PowerPoint

Excel

Job description

US Anesthesia Partners, Orlando, FL, seeks an Administrative Assistant to support MSO and clinical operations with confidential tasks, data entry, and executive communication. The role requires multitasking across various support levels and coordinating with leaders and staff.

The position emphasizes Microsoft Office proficiency, 60 wpm typing, and delivering clear written and verbal communications in a healthcare setting.