Academic Operations Lead – Art & Design School

Opt For Healthy Living; Northern, San Diego (KY, CA); Hybrid; USD 49,000 - 71,000; Full time

Benefits offered by this job

Generous Time Off

CalPERS retirement plan

Health, dental, vision benefits

CSU tuition fee waiver

Campus & Community

Job summary

San Diego State University’s School of Art and Design is seeking an Administrative Support Coordinator to serve as a key operational resource supporting academic, faculty, fiscal, and student-facing functions. This role coordinates day-to-day operations for a college serving about 1300 students.

You will interpret policies, manage complex calendars, assist with budgeting and payroll matters, coordinate student admissions and program inquiries, and supervise student workers.

Qualifications

• Experience in Higher Education or related field.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Experience managing complex calendars and schedules.
• Experience managing spreadsheets and analyzing data.
• Strong interpersonal and communication skills.

Responsibilities

• Academic & School Operations: Coordinate the School’s daily academic and administrative operations, including academic scheduling, instructional support, reporting, and other processes essential to the delivery of academic programs.
• Faculty Personnel Coordination: Manage faculty personnel transactions and coordinate evaluation processes, including RTP, periodic evaluations, post-tenure review, appointments, and related documentation.
• Budget & Fiscal Administration: Monitor payroll budgets, track expenditures, prepare fiscal reports, coordinate financial transactions, and recommend adjustments.
• Student & Program Support: Coordinate admissions, major declarations, application reviews, academic inquiries, and sensitive student matters requiring cross-campus coordination.
• Workflow & Staff Coordination: Establish administrative priorities, coordinate concurrent projects and deadlines, and provide lead direction to student employees.

Skills

Higher education experience

Google Workspace

Microsoft Office

Calendar management

Data analysis

Communication skills

Job description

San Diego State University’s School of Art and Design is seeking an Administrative Support Coordinator to serve as a key operational resource supporting academic, faculty, fiscal, and student-facing functions. This role coordinates day-to-day operations for a college serving about 1300 students.

You will interpret policies, manage complex calendars, assist with budgeting and payroll matters, coordinate student admissions and program inquiries, and supervise student workers.