Remote Administrative Assistant (Temp-to-Hire)

Arthur J. Gallagher & Co. (AJG); Rolling Meadows (IL); Remote; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development

People-first culture

Global reach local impact

Job summary

Gallagher is seeking an Administrative Assistant to support a nationwide Risk Control team in a remote setting. This Temp-To-Hire position focuses on coordinating schedules, generating reports, tracking consultant utilization, and ensuring client deliverables are accurate and professionally presented.

The role requires proficiency with Microsoft Office, strong communication, and the ability to manage multiple tasks independently.

Qualifications

• Previous experience as Administrative Assistant or similar role.
• Excellent written communication, proofreading, and editing skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Self-motivated and able to work independently in a remote environment.

Responsibilities

• Prepare, format, proofread, and distribute professional client reports.
• Review reports for consistency, formatting, grammar, punctuation, and templates.
• Coordinate scheduling between Risk Control consultants and clients.
• Assist with administrative processes related to risk assessments and member evaluations.
• Track consultant hours, utilization, and service allocations.
• Monitor deadlines and follow up on outstanding items to ensure timely completion.
• Maintain records across multiple systems and databases.
• Support report generation and data management activities.
• Collaborate with nationwide team to ensure smooth operations.
• Provide general administrative support for ongoing initiatives.

Skills

Detail-oriented

Time management

Independent worker

Remote work experience

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? We're seeking a proactive Administrative Assistant to support a nationwide Risk Control team that helps organizations improve safety practices, reduce risk, and control costs. This is an excellent opportunity for someone who enjoys coordinating projects, managing information, maintaining data accuracy, and working behind the scenes to keep business operations running smoothly. We're looking for a go-getter who learns quickly, takes initiative, and enjoys finding solutions. This is a Temp-To-Hire position. Please see additional details below:

• Pay: $26.00/hour
• Location: Remote (U.S.)
• Schedule: Full-time, standard business hours in your local time zone
• Start Date: Immediate

You’ll be joining a collaborative administrative team that supports approximately Risk Control professionals located across the country. These consultants work directly with organizations including captive insurance programs, religious organizations, schools, and other member groups to develop safety, risk management, and loss control strategies.

The administrative team plays a critical role in supporting these services by coordinating schedules, generating reports, tracking consultant utilization, managing follow-up activities, and ensuring client deliverables are accurate and professionally presented.

How you’ll make an impact

• Prepare, format, proofread, and distribute professional client reports
• Review reports for consistency, formatting, grammar, punctuation, and adherence to established templates
• Coordinate scheduling between Risk Control consultants and prospective clients
• Assist with administrative processes related to risk assessments and member evaluations
• Track consultant hours, utilization, and service allocations
• Monitor deadlines and follow up on outstanding items to ensure timely completion
• Maintain accurate records across multiple systems and databases
• Support report generation and data management activities
• Collaborate with team members nationwide to ensure smooth operational support
• Provide general administrative assistance for ongoing business initiatives and projects

About You

What We’re Looking For

• Previous experience in an Administrative Assistant, Administrative Coordinator, Operations Coordinator, or similar office support role
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Excellent written communication, proofreading, and editing skills
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities and meet deadlines
• Comfortable learning new systems and technology platforms
• Highly organized with strong follow-up and time management skills
• Self-motivated and able to work independently in a remote environment
• Creative problem solver with a proactive mindset
• Professional, adaptable, and eager to learn

Preferred Qualifications

• Experience supporting distributed or nationwide teams
• Experience with report preparation, document management, or operational coordination
• Familiarity with tracking data, utilization metrics, or project workflows

#LI-MS2

#contingent

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)