Remote Administrative Assistant | Organized Proactive Support

simera-talent; San Francisco (CA); Remote; USD 42,000 - 62,000; Full time

Job summary

Simera-talent is seeking a highly organized Administrative Assistant to support a fast-moving remote team. The ideal candidate is proactive, reliable, and able to manage multiple tasks while communicating professionally with internal teams and external contacts.

You will handle calendars, meetings, files, and documents; prepare reports and presentations; manage emails; assist travel, expenses, and invoicing; and ensure confidentiality and timely delivery.

Qualifications

• Previous experience as an Administrative Assistant or similar role.
• Experience managing schedules, emails, and documents.
• Proficient with Microsoft Office or Google Workspace.
• Ability to work independently and as part of a remote team.
• Strong attention to detail and deadlines.
• Reliable internet connection for remote work.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication skills

Organizational skills

Time management

Multitasking

MS Office

Google Workspace

Email management

Calendar management

Data entry

Document management

Stakeholder communication

Independent work

Discretion

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Simera-talent is seeking a highly organized Administrative Assistant to support a fast-moving remote team. The ideal candidate is proactive, reliable, and able to manage multiple tasks while communicating professionally with internal teams and external contacts.

You will handle calendars, meetings, files, and documents; prepare reports and presentations; manage emails; assist travel, expenses, and invoicing; and ensure confidentiality and timely delivery.