Remote Administrative Assistant — Organized, Proactive Support

simera-talent; San Francisco (CA); Remote; USD 52,000 - 70,000; Full time

Job summary

Simera-talent is seeking an organized Administrative Assistant to support daily operations, coordinate schedules, organize information, and communicate with internal teams and external contacts for a remote US-based team.

You will manage calendars, prepare documents and reports, respond to emails, assist with travel and expenses, and help maintain confidential records, while identifying process improvements and supporting managers and colleagues.

Qualifications

• Experience as Administrative Assistant or similar role.
• Ability to work independently and remotely.
• Proficiency with digital tools and document management.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Maintain confidentiality when handling company and business information.

Skills

Verbal and written communication

Multitasking

Independent work

Confidentiality

Tools

Microsoft Office

Google Workspace

Email management systems

Job description

Simera-talent is seeking an organized Administrative Assistant to support daily operations, coordinate schedules, organize information, and communicate with internal teams and external contacts for a remote US-based team.

You will manage calendars, prepare documents and reports, respond to emails, assist with travel and expenses, and help maintain confidential records, while identifying process improvements and supporting managers and colleagues.