Remote Administrative Assistant — Organized, Proactive Support

simera-talent; San Francisco (CA); Remote; USD 52,000 - 76,000; Full time

Job summary

simera-talent is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

You will manage calendars, prepare documents and reports, respond to emails, coordinate meetings, and assist with travel and expense tasks.

Qualifications

• Experience as Administrative Assistant or similar role.
• Experience managing schedules, documents, emails and admin tasks.
• Strong computer and digital skills.
• Ability to work independently and as part of a remote team.
• Attention to detail and ability to meet deadlines.
• English proficiency for communicating with English-speaking clients/teams when needed.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries professionally and promptly.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized administrative processes.

Skills

Verbal communication

Written communication

Organization

Time management

Attention to detail

Multitasking

Independent work

Discretion

Professionalism

Stakeholder communication

Tools

Microsoft Office

Google Workspace

Email management

Calendar management

Document management systems

Spreadsheets

Job description

simera-talent is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

You will manage calendars, prepare documents and reports, respond to emails, coordinate meetings, and assist with travel and expense tasks.