Remote Administrative Assistant - Higher Ed

Virginia Community Colleges; Chesterfield Court House (VA); Hybrid; USD 42,000 - 50,000; Full time

Benefits offered by this job

State employee benefits

Health insurance (medical, dental, and

Vision coverage

Virginia Retirement System (VRS)

Generous annual leave and holidays

Remote work flexibility

Continuous learning programs

Job summary

Brightpoint Community College seeks an Administrative Assistant to support the Business, Engineering, and Technology Division. The role requires accuracy, discretion, and excellent customer service to assist the Dean, faculty, staff, students, and partners.

You will manage calendars, coordinate faculty activities, support recruitment, and handle records across SIS and college systems, with a focus on efficiency and cross-department collaboration.

Qualifications

• High school diploma or equivalent.
• Experience providing administrative or office support.
• Proficiency with Microsoft Office and other standard office technologies.
• Ability to think critically, resolve routine issues independently, identify priorities, and determine when matters require escalation.
• Strong organizational, written communication, verbal communication, and customer service skills.
• Ability to manage multiple priorities, maintain accurate records, meet deadlines, and handle confidential information appropriately.
• Successful completion and passing of a background check is required.

Responsibilities

• manage calendars, schedule meetings, and organize division meetings and events.
• provide frontline support by answering calls, assisting visitors, gathering accurate information, and routing inquiries.
• support recruitment, interview scheduling, onboarding, offboarding, and faculty needs.
• process contracts, overloads, and reassigned time in the SIS.
• enter and maintain course schedules, textbook information, bookstore orders, and academic records.
• prepare and distribute enrollment reports and routine communications.
• coordinate travel authorizations and reimbursements through Emburse Enterprise.
• process and track purchases and budget monitoring using college systems.

Skills

Administrative support

Microsoft Office

Customer service

Time management

Written communication

Education

High school diploma

Tools

SIS

Canvas LMS

eVA purchasing

Emburse Enterprise

Job description

Brightpoint Community College seeks an Administrative Assistant to support the Business, Engineering, and Technology Division. The role requires accuracy, discretion, and excellent customer service to assist the Dean, faculty, staff, students, and partners.

You will manage calendars, coordinate faculty activities, support recruitment, and handle records across SIS and college systems, with a focus on efficiency and cross-department collaboration.