Remote Administrative Assistant – Detail-Oriented Proactive Support

simera-talent; San Francisco (CA); Remote; USD 50,000 - 70,000; Full time

Job summary

Simera Talent seeks a highly organized Administrative Assistant to support the team in San Francisco with administrative and operational tasks. You will manage calendars, coordinate meetings, organize files, and assist with reports and communications to keep daily activities on track.

The ideal candidate is proactive, detail-oriented, and capable of working independently within a remote team, with strong English skills and proficiency in MS Office or Google Workspace.

Qualifications

• Proven experience in administrative support roles.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Attention to detail

Time management

MS Office/Google Workspace

Email management

Data entry

Stakeholder communication

Problem-solving

Independence

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Simera Talent seeks a highly organized Administrative Assistant to support the team in San Francisco with administrative and operational tasks. You will manage calendars, coordinate meetings, organize files, and assist with reports and communications to keep daily activities on track.

The ideal candidate is proactive, detail-oriented, and capable of working independently within a remote team, with strong English skills and proficiency in MS Office or Google Workspace.