Remote Administrative Assistant

Careerscape; United States; Remote; USD 71,635,000 - 83,097,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Home office stipend

Flexible scheduling

Job summary

Real Strategic, a Jupiter, Florida–based marketing automation provider, is partnering with Careerscape to hire a Remote Administrative Assistant. The role is 100% remote, open to full-time or part-time candidates, and pays $25 to $29 per hour depending on experience.

You’ll manage calendars, organize files, prepare documents, and handle inquiries across time zones. The company provides training, so candidates with 0–1 year of administrative experience are welcome.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 0-1 year of administrative, secretarial, or office support experience; training is provided
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace; familiarity with Zoom, Microsoft Teams, and Slack

Responsibilities

• Manage calendars and schedule meetings across time zones
• Organize and maintain digital filing systems, documents, and records with accuracy and confidentiality
• Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other documents
• Handle email, phone, and messaging inquiries; triage and respond or route as appropriate
• Coordinate travel arrangements, expense reports, and basic logistics for team members when needed
• Assist with data entry, tracking, and updating information in company systems or spreadsheets
• Support meeting preparation (agendas, materials, notes) and follow-up action items
• Order and track office supplies or virtual tools as required; monitor basic administrative budgets
• Maintain confidentiality of sensitive company and personnel information at all times

Skills

Calendar management

Time management

Written communication

Remote work proficiency

Multitasking

Education

High school diploma or equivalent

Associates or Bachelor's preferred

Tools

Google Workspace

Zoom

Slack

Microsoft Office

Job description

Careerscape is partnering with Real Strategic, a Jupiter, Florida-based provider of marketing automation software and strategies that help marketers at every level, to hire a Remote Administrative Assistant. The position is 100% remote, open to full-time or part-time candidates, and pays $25 to $29 per hour depending on experience.

You'll keep daily operations running smoothly by managing calendars and meetings across time zones, organizing digital files and records, preparing documents and reports, and handling email, phone and messaging inquiries. Real Strategic provides training, so candidates with 0-1 year of administrative experience are welcome.

Key Responsibilities

• Manage calendars and schedule meetings, appointments, and virtual conference calls across time zones
• Organize and maintain digital filing systems, documents, and records with accuracy and confidentiality
• Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other documents
• Handle email, phone, and messaging inquiries; triage and respond or route as appropriate
• Coordinate travel arrangements, expense reports, and basic logistics for team members when needed
• Assist with data entry, tracking, and updating information in company systems or spreadsheets
• Support meeting preparation (agendas, materials, notes) and follow-up action items
• Order and track office supplies or virtual tools as required; monitor basic administrative budgets
• Maintain confidentiality of sensitive company and personnel information at all times

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in business administration or a related field preferred
• 0-1 year of administrative, secretarial, or office support experience; training is provided
• Excellent written and verbal communication skills
• Strong organizational and time-management skills, with the ability to prioritize and meet deadlines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace; familiarity with Zoom, Microsoft Teams, and Slack
• High attention to detail and the ability to work independently in a remote setting
• Reliable high-speed internet and a quiet, professional home workspace
• $25-$29 per hour, depending on experience
• Fully remote with flexible scheduling within core business hours
• Medical, dental, and vision insurance options
• Paid time off, including vacation, sick leave, and company holidays
• Retirement savings plan with potential employer contributions
• Professional development, training, and a home-office or technology stipend (subject to company policy)
• Room to grow into more senior administrative or coordination roles