Relocation Coordinator

System One; Buffalo (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

System One in Buffalo, NY is seeking a Relocation Coordinator to guide families through the relocation process, coordinate services, and liaise with movers and property managers to ensure smooth transitions.

You will document conversations, manage costs and reimbursements, and maintain privacy policies while delivering high-quality support and mentorship to residents and the Development Team.

Qualifications

• Bachelor’s degree preferred.
• Direct client interaction and advisory experience preferred.
• Proficiency in Microsoft Office suite of products.
• Strong oral and written communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Act as the primary point of contact for administering the relocation process's various phases for residents who qualify for relocation services.
• Oversee the delivery of relocation services and benefits to residents and their families, ensuring high-quality service using CVR’s best practices and standards.
• Proactively provide ongoing advice and support to the Development Team and residents, maintaining regular contact throughout the relocation period.
• Conduct thorough needs assessments at the start of the relocation process to establish resident requirements and address individual needs.
• Work with residents and their families to ensure all needs are understood and met, adjusting services and counseling as needs evolve.
• Guide residents and families through the location selection process, managing and monitoring the home/unit-finding process.
• Perform timely and accurate data input and manage all opportunities through completion.
• Oversee resident moves onsite, coordinating with moving companies, acting as liaison between movers, residents, and property management, and reviewing invoices for payments and reimbursements.
• Review and evaluate exception requests and challenging situations, providing solutions and recommendations to residents and the Project Manager.
• Document conversations, expenses, and correspondence accurately in CVR’s SharePoint system, maintaining data integrity and adhering to privacy policies.

Skills

Direct client interaction

Oral and written communication

Multitasking

Attention to detail

Customer service

Interpersonal skills

Office etiquette

Education

Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Job description

Job Title: Relocation Coordinator

Location: Buffalo, NY

Type: Contract (approx. 24 - 48 months)

Compensation: $23.00 per hour

Work Model: Onsite

Hours: 40.0

About this Role

Join a dedicated team as a Relocation Counselor and play a crucial role in supporting families and individuals throughout the relocation process. With over 25 years of experience providing technical assistance and program management for affordable housing initiatives nationwide, the company offers extensive training, mentorship, and career growth opportunities. This position provides the opportunity to make a meaningful difference in residents’ lives while working in a supportive, professional environment.

Responsibilities

• Act as the primary point of contact for administering the relocation process's various phases for residents who qualify for relocation services.
• Oversee the delivery of relocation services and benefits to residents and their families, ensuring high-quality service using CVR’s best practices and standards.
• Proactively provide ongoing advice and support to the Development Team and residents, maintaining regular contact throughout the relocation period.
• Conduct thorough needs assessments at the start of the relocation process to establish resident requirements and address individual needs.
• Work with residents and their families to ensure all needs are understood and met, adjusting services and counseling as needs evolve.
• Guide residents and families through the location selection process, managing and monitoring the home/unit-finding process.
• Perform timely and accurate data input and manage all opportunities through completion.
• Oversee resident moves onsite, coordinating with moving companies, acting as liaison between movers, residents, and property management, and reviewing invoices for payments and reimbursements.
• Review and evaluate exception requests and challenging situations, providing solutions and recommendations to residents and the Project Manager.
• Document conversations, expenses, and correspondence accurately in CVR’s SharePoint system, maintaining data integrity and adhering to privacy policies.

Requirements

• Bachelor’s degree preferred
• Direct client interaction and advisory experience preferred
• Proficiency in Microsoft Office suite of products
• Strong oral and written communication skills
• Ability to multitask in a fast-paced environment
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Strong attention to detail
• Excellent customer service skills
• Knowledge and ability to use standard office equipment (PC, calculator, etc.)
• Knowledge of the Internet/web
• Willingness to learn about affordable housing policies and Housing Choice Voucher regulations, policies, and procedures
• Ability to interact effectively with staff at all levels while remaining flexible, proactive, and maintaining professionalism and confidentiality
• Ability to work independently, tracking and managing multiple projects
• Strong judgment and problem-solving skills
• Ability to compose, edit, and proofread correspondence, summaries, etc.
• Knowledge of general office procedures (filing, correspondence, scheduling)
• Bi-lingual – Spanish is a plus

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1