Relocation & Administrative Coordinator

Alliance HTX; Houston (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Housing Alliance HTX seeks an Administrative Coordinator to provide administrative, operational, and relocation support across a department or program. The role emphasizes organization, confidentiality, and timely records management.

Responsibilities include coordinating appointments, compiling reports, tracking expenses, and processing invoices, all while maintaining clear communications with internal and external stakeholders. This position is relocation-forward and full-time in Houston, TX.

Qualifications

• High school diploma or equivalent.
• Business school or comparable administrative training may be considered.
• Relevant experience may be considered in accordance with established Agency requirements.
• General office practice and administrative and clerical practices.
• Basic data entry and recordkeeping practices.
• Basic bookkeeping principles, as applicable to assigned duties.
• Customer service practices and professional communication.
• Ability to communicate effectively with employees, residents, clients, vendors, community partners, and members of the public.
• Ability to handle difficult or challenging interactions appropriately.
• Ability to maintain confidentiality and exercise appropriate discretion.
• Ability to perform routine duties with limited supervision after receiving appropriate instructions and training.

Responsibilities

• Provides general administrative and operational support to an assigned department, program, or functional area.
• Maintains organized administrative systems, records, files, reports, and other departmental documentation.
• Coordinates appointments, meetings, schedules, activities, and other departmental events as assigned.
• Compiles information and prepares administrative reports, logs, spreadsheets, and other tracking documents.
• Track relocation-related expenses, including moving costs, transportation, lodging, temporary housing, and other approved expenditures.
• Prepare monthly expense reports and communicate budget updates to management.
• Coordinate relocation schedules, vendors, moving companies, and service providers.
• Communicate with employees, residents, clients, or families regarding relocation arrangements, as applicable.
• Track relocation requests, deadlines, approvals, and project milestones.
• Review and process vendor invoices and expense reimbursement documentation.
• Coordinate with accounting or finance to resolve billing discrepancies and ensure timely payments.

Skills

Data entry

Recordkeeping

Customer service

Communication

Confidentiality

Education

High school diploma or equivalent

Business school training

Relevant experience considered

Job description

Housing Alliance HTX seeks an Administrative Coordinator to provide administrative, operational, and relocation support across a department or program. The role emphasizes organization, confidentiality, and timely records management.

Responsibilities include coordinating appointments, compiling reports, tracking expenses, and processing invoices, all while maintaining clear communications with internal and external stakeholders. This position is relocation-forward and full-time in Houston, TX.