Religious Ed Admin & Sacramental Coordinator (Part-Time)

Northside Catholic; Evanston, Northern (IL, KY); Hybrid; USD 30,000 - 34,000; Part time

Job summary

St. John Henry Newman Parish in Evanston, IL is seeking a part-time Religious Education Coordinator to provide administrative support to the Pastoral Staff. The role focuses on maintaining student records, sacramental documentation, communication systems, and program logistics.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment, with some evenings and weekends during sacramental seasons.

Qualifications

• Practicing Catholic in good standing who supports the teachings and mission of the Church
• Minimum 5 years’ administrative experience preferred in a religious education setting
• Strong proficiency in Microsoft Office and database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Ability to work independently and collaboratively

Responsibilities

• Maintain accurate student and family records
• Manage registration processes and databases
• Track sacramental requirements and eligibility; track service hours, retreat attendance, and formation completion
• Track tuition payments and outstanding balances; prepare billing statements and reminders
• Ensure tuition payments and sacramental fees are current
• Collect and verify sacramental certificates and required documentation
• Maintain confidential sacramental records for parish archives
• Prepare lists for sacramental liturgies (names, certificates, worship aids)
• Coordinate logistics for retreats, meetings, and sacramental liturgies
• Maintain records for OCIC/OCIA program
• Demonstrates professionalism, clarity, and responsiveness in interactions
• Ensures clear information flow between Director, families, catechists, parish staff, and volunteers
• Drafts clear, accurate, and professional written correspondence
• Maintains organized communication records and email management
• Ensures sacramental information is communicated accurately
• Maintains updated contact lists and distribution groups
• Demonstrates discretion and professionalism in sensitive situations

Skills

Microsoft Office

Database systems

Written communication

Verbal communication

Organizational skills

Confidentiality

Independent work

Team collaboration

Job description

St. John Henry Newman Parish in Evanston, IL is seeking a part-time Religious Education Coordinator to provide administrative support to the Pastoral Staff. The role focuses on maintaining student records, sacramental documentation, communication systems, and program logistics.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment, with some evenings and weekends during sacramental seasons.