Religious Ed Admin & Sacramental Coordinator (Part-Time)

Northside Catholic; Evanston (IL); Hybride; USD 30 000 - 34 000; Temps partiel

Résumé du poste

St. John Henry Newman Parish in Evanston, IL is seeking a part-time Religious Education Coordinator to provide administrative support to the Pastoral Staff. The role focuses on maintaining student records, sacramental documentation, communication systems, and program logistics.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment, with some evenings and weekends during sacramental seasons.

Qualifications

• Practicing Catholic in good standing who supports the teachings and mission of the Church
• Minimum 5 years’ administrative experience preferred in a religious education setting
• Strong proficiency in Microsoft Office and database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Ability to work independently and collaboratively

Responsabilités

• Maintain accurate student and family records
• Manage registration processes and databases
• Track sacramental requirements and eligibility; track service hours, retreat attendance, and formation completion
• Track tuition payments and outstanding balances; prepare billing statements and reminders
• Ensure tuition payments and sacramental fees are current
• Collect and verify sacramental certificates and required documentation
• Maintain confidential sacramental records for parish archives
• Prepare lists for sacramental liturgies (names, certificates, worship aids)
• Coordinate logistics for retreats, meetings, and sacramental liturgies
• Maintain records for OCIC/OCIA program
• Demonstrates professionalism, clarity, and responsiveness in interactions
• Ensures clear information flow between Director, families, catechists, parish staff, and volunteers
• Drafts clear, accurate, and professional written correspondence
• Maintains organized communication records and email management
• Ensures sacramental information is communicated accurately
• Maintains updated contact lists and distribution groups
• Demonstrates discretion and professionalism in sensitive situations

Connaissances

Microsoft Office

Database systems

Written communication

Verbal communication

Organizational skills

Confidentiality

Independent work

Team collaboration

Description du poste

Religious Education Coordinator Part Time - St. John Henry Newman Parish

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Religious Education Coordinator provides administrative and operational support to the Pastoral Staff. This role ensures the efficient management of student records, sacramental documentation, communication systems, and program logistics. The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment.

Administrative & Office Management

• Maintain accurate student and family records
• Manage registration processes and databases
• Track sacramental requirements and eligibility Track service hours, retreat attendance, and formation completion
• Track tuition payments and outstanding balances
• Prepare billing statements and payment reminders
• Ensure all tuition payments and sacramental fees are current

Sacramental

• Collect and verify sacramental certificates and required documentation
• Maintain confidential and accurate sacramental records for parish archives
• Prepare lists for sacramental liturgies (names, certificates, worship aids)
• Coordinate logistics for retreats, meetings, and sacramental liturgies
• Maintain accurate records for students who are in the OCIC/OCIA program

Communication & Coordination

• Demonstrates professionalism, clarity, and responsiveness in all interactions.
• Ensures clear, consistent and accurate information flow between Director, families, catechists, parish staff, and volunteers.
• Drafts clear, accurate, and professional written correspondence
• Maintains organized communication records and email management
• Ensures sacramental information (retreat dates, rehearsal times, documentation deadlines) is communicated accurately
• Maintains updated contact lists and distribution groups
• Demonstrates discretion and professionalism in sensitive situations

Qualifications

• Practicing Catholic in good standing who supports the teachings and mission of the Church
• Minimum 5 years’ administrative experience preferred in a religious education setting
• Strong proficiency in Microsoft Office and database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Ability to work independently and collaboratively

Reports To

• Pastoral Staff

Status

• Part-Time 25 hours per week without benefits
• Workdays: as needed, to be agreed with Pastoral Staff
• Some evenings and weekends required during sacramental and registration seasons.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here .

This position has an hourly range of $22.00 to 25.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.