Relief Office Coordinator

Holland America-Princess (Holland America Dawson City Inn); Kotzebue (AK); On-site; USD 42,000 - 52,000; Full time

Job summary

Maniilaq Association in Kotzebue, Alaska seeks an Relief Office Coordinator to support the Central Stores program. The role focuses on resource management, purchasing from regional inventory, and daily office tasks.

The candidate will input data, process invoices, assist customers, and help ensure accurate filing and document control while reporting to the Central Sterile & Supply Manager.

Qualifications

• High school diploma or equivalent.
• One year of specialized or administrative experience.
• Typing ability and basic computer skills (word processing, data entry, spreadsheets).
• Familiar with daily office procedures.

Responsibilities

• Assist Central Supply Manager and coordinate day-to-day operations of the Central Store.
• Open/close Central Stores Department and manage related duties.
• Input data into inventory software, process invoices and packing slips.
• Assist customers with product information and billing transactions.
• Handle mail and routing of documents; support inventory management and communications.

Skills

Typing

Data entry

Computer basics

Inventory software

Education

High school diploma or equivalent

Tools

Inventory management software

Job description

Maniilaq Association isa P.L. 93-638 Native/Indian Preference/EEO Employer

Relief Office Coordinator

Location: Kotzebue, Alaska

Program: Central Stores

FT/PT Status: Relief

Job Responsibilities:

MANIILAQ ASSOCIATION 01/24 Title: Office Coordinator Range: 13 Program: Central Store Status: Non-Exempt Housing Priority: None Covered: Yes

POSITION SUMMARY This position assists the Central Supply Manager in operating the department by focusing primarily on resource management, including preparing purchases from the Regional Warehouse inventory. Responsible for opening or closing the Central Stores Department and the accompanying duties assigned to that task. Conducts daily office tasks, enters data into inventory computer program. Filing documents, checking invoices and packing slips on materials received. Assists customers. Prepares and sorts mail. Reports directly to the Central Sterile & Supply Manager.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Supports the Central Supply Manager. Coordinates day to day operations of the Central Store in the absence of department manager. Ensures Maniilaq Health Center mail and freight is received, shipped and distributed correctly. Assist with inventory management and customer communication. Instruct team members in all aspects of their assigned responsibilities within the department to ensure they have the knowledge, skills, and ability to provide consistent customer satisfaction. Communicate effectively with Stores Manager, Director and peers. Assist customers by providing product information, answering questions, completing billing transactions. Responsible for inputting data into the inventory management software. Assist warehouse technicians ensuring all invoices and packing slips are checked and routed to proper programs. Ensures all orders / backorders are completed and documented. Ensures proper filing of Central Sterile/store documents. Other duties as assigned.

Job Qualifications:

MINIMUM REQUIREMENTS High school diploma or equivalent. One year of specialized or administrative experience. Must be able to type well enough to efficiently carry out duties. Able to use the computer at the beginning level for word processing, data entry and spreadsheets. Able to learn and work with database inventory software. Able to learn and become familiar with hospital medical supplies and equipment. Familiar with daily office procedures. Able to assume responsibility and follow instructions with a minimum amount of supervision.

Other Job Information (if applicable):

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of people in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To essential duties and meet the physical demands, reasonable accommodations may be made to enable individuals with disabilities to meet these conditions.