Relief Office Coordinator

Graceworks Lutheran Services; Alaska; On-site; USD 36,000 - 52,000; Full time

Job summary

Maniilaq Association in Alaska seeks a Central Supply Clerk to assist the Central Supply Manager by managing inventory, placing purchases from Regional Warehouse, and handling mail and filing. You will enter data into inventory software, check invoices and packing slips, and support customers.

You will train in all department duties, coordinate daily operations, and ensure orders and backorders are processed.

Qualifications

• High school diploma or equivalent.
• One year of specialized or administrative experience.
• Must be able to type well enough to efficiently carry out duties.
• Able to use the computer at the beginning level for word processing, data entry and spreadsheets.
• Able to learn and work with database inventory software.
• Able to learn and become familiar with hospital medical supplies and equipment.
• Familiar with daily office procedures.
• Able to assume responsibility and follow instructions with a minimum amount of supervision.

Responsibilities

• Supports the Central Supply Manager.
• Coordinates day to day operations of the Central Store in the absence of department manager.
• Ensures Maniilaq HealthCenter mail and freight is received, shipped and distributed correctly.
• Assist with inventory management and customer communication.
• Instruct team members in all aspects of their assigned responsibilities within the department to ensure they have the knowledge, skills, and ability to provide consistent customer satisfaction.
• Communicate effectively with Stores Manager, Director and peers.
• Assist customers by providing product information, answering questions, completing billing transactions
• Responsible for inputting data into the inventory management software.
• Assist warehouse technicians, ensuring all invoices and packing slips are checked and routed to proper programs.
• Ensures all orders /backorders are completed and documented.
• Ensures proper filing of Central Sterile/store documents.
• Other duties as assigned.

Skills

Typing

Data entry

Spreadsheets

Inventory software

Customer service

Communication

Education

High school diploma or equivalent

Tools

Inventory management software

Job description

Maniilaq Association isa P.L. 93-638 Native/Indian Preference/EEO Employer

Thisposition assists the Central Supply Manager in operating the department byfocusing primarily on resource management, including preparing purchases fromthe Regional Warehouse inventory. Responsible for opening or closing theCentral Stores Department and the accompanying duties assigned to that task.Conducts daily office tasks, enters data into inventory computer program.Filing documents, checking invoices and packing slips on materials received.Assists customers. Prepares and sorts mail.Reports directly to the Central Sterile & Supply Manager.

PRINCIPALDUTIES AND RESPONSIBILITIES

• Supports the Central SupplyManager.
• Coordinates day to dayoperations of the Central Store in the absence of department manager.
• Ensures Maniilaq HealthCenter mail and freight is received, shipped and distributed correctly.
• Assist with inventorymanagement and customer communication.
• Instruct team membersin all aspects of their assigned responsibilities within the department toensure they have the knowledge, skills, and ability to provide consistentcustomer satisfaction
• Communicate effectivelywith Stores Manager, Director and peers.
• Assist customers byproviding product information, answering questions, completing billingtransactions
• Responsible forinputting data into the inventory management software.
• Assist warehouse technicians,ensuring all invoices and packing slips are checked and routed to properprograms.
• Ensures all orders /backorders are completed and documented.
• Ensures proper filingof Central Sterile/store documents.
• Other duties asassigned.

Job Qualifications:

MINIMUMREQUIREMENTS

Highschool diploma or equivalent. One year of specialized or administrativeexperience. Must be able to type well enough to efficiently carry out duties.Able to use the computer at the beginning level for word processing, data entryand spreadsheets. Able to learn and work with database inventory software. Ableto learn and become familiar with hospital medical supplies and equipment.Familiar with daily office procedures. Able to assume responsibility and followinstructions with a minimum amount of supervision.

Other Job Information (if applicable):

DISCLAIMER

Theabove statements are intended to describe the general nature and level of workbeing performed by people assigned to this job. They are not intended to beconstrued as an exhaustive list of all responsibilities, duties, and skillsrequired of people in this job, and the employer reserves the right to reviseor change this description. This description does not constitute a written orimplied contract of employment. To essential duties and meet the physicaldemands, reasonable accommodations may be made to enable individuals withdisabilities to meet these conditions.