Relief Extended Facilities Admin Assistant Trainee/II

Maniilaq Association; Kotzebue (AK); On-site; USD 40,000 - 50,000; Part time

Job summary

Maniilaq Association in Kotzebue, Alaska, is seeking an Administrative Assistant Trainee/ I/ II to provide clerical support for the Extended Facilities staff. The role includes scheduling and preparation for village travel and reports to the Extended Facilities Manager.

The position is non-exempt, with housing priority None; includes responsibilities such as processing requisitions, tracking payments, and maintaining accurate records. A valid Alaska driver’s license is required.

Qualifications

• High school diploma or equivalent. Excellent organizational, administrative, and communication skills.
• Proven ability to apply policies and regulations on a timely and consistent basis.
• Ability to keep accurate records and prepare documents. Establishes and maintains positive relationships with staff and clientele.
• Must possess current Alaska driver’s license and have a good driving history to insure Maniilaq vehicles.

Responsibilities

• Serves as the first point of contact for properties and tenants for work orders.
• Access and updates keys cards for apartment, activity center, FRF, IT building and PHN.
• Prepare and file check requisitions and accounts payables for utilities and housing properties.
• Tracks payments for tenant keys & Activity Keys.
• Track Work Orders for completion and filing.
• Update all files including personnel, check requisitions, purchase requisitions, travel requisitions.
• Prepare and Submits Employee timesheets.
• Other duties as assigned.

Skills

Organization

Administrative support

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Maniilaq Association in Kotzebue, Alaska, is seeking an Administrative Assistant Trainee/ I/ II to provide clerical support for the Extended Facilities staff. The role includes scheduling and preparation for village travel and reports to the Extended Facilities Manager.

The position is non-exempt, with housing priority None; includes responsibilities such as processing requisitions, tracking payments, and maintaining accurate records. A valid Alaska driver’s license is required.