Rehabilitation Practice Manager

Hughston; Thomaston (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hughston Clinic seeks an experienced operations supervisor to oversee daily activities of the Main Rehabilitation and satellite locations. You will coordinate clinical operations, manage office processes, and ensure efficient, compliant workflows across all sites.

Responsibilities include budgeting support, reporting, staff training, and assisting with new clinics. Strong computer skills, billing/coding experience, and the ability to work across multiple locations are essential.

Qualifications

• Three years of medical setting experience.
• High School Diploma or equivalent.
• Billing and coding experience required.
• Proficient with computers and MS Office.

Responsibilities

• Oversee daily operation of Hughston Clinic - Main and satellite locations.
• Coordinate clinical operations across locations.
• Oversee and manage supply inventory and payroll-related processes.
• Monitor expenses to stay within budget and prepare reports.
• Assist with opening new satellite clinics and onboarding new hires.

Skills

Operational management

Billing and coding

Computer literacy

Typing skills

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Office equipment

Billing software

Job description

Position Goal

Responsible for overseeing effective daily operation of the Hughston Clinic - Main Rehabilitation and satellite rehabilitation operations.

Responsible for overseeing effective daily operation of the Hughston Clinic - Main and Satellite locations.

Position Responsibilities

• Answer to the Director of Rehabilitation in all matters of Clinic operations - Main and Satellite locations.
• Coordinate clinical operations.
• Oversee/order supply inventory, ensures that mail is opened and processed; assist in offices are opened and closed according to Hughston Clinic procedures.
• Monitor office expenses – stay in accordance w/ budget.
• Assist with the opening of all new satellite clinics.
• Assist in implementing new policies and procedures when necessary.
• Assist in front desk coverage for Main and Satellite locations as necessary.
• Ensure proper training is done w/new hires for Front Office. All locations.
• Oversee daily office operations; ensure process efficiency. Monitor work status and progress for all Main and Satellite offices. Responsible for Satellite Operations/consistency.
• Calculate and submit daily deposit for the main clinic.
• Enter and approve PTO time and submitting timesheets.
• Responsible for tracking productivity of employees.
• Implement and assist with any new or changed guidelines for the clinic operation.
• Handling patient discrepancies as well as doctor complaints, responding to all complaints verbal and written.
• Provide resolution to any office issues.
• Prepare reports and manages assigned projects.
• Assist in interviewing and selection procedures. Handle various personnel matters including forms and procedures as required.
• Conduct annual evaluations and assessments.
• Implement and assist with any new or changed guidelines for the clinic operation.
• Must be able to make effective and independent operational decisions.
• Assist with departmental budgets.
• Responsible for logging into all therapists’ monthly productivity and consolidating into an excel spread sheet. Locations/Departments: THC, HCO, HOSE, Industrial Medicine and EMG’s (THC and HCO).
• Communicate effectively with THC and HCO billing department, insurance companies and patients regarding billing for rehabilitation.

Position Requirements

Experience

Required

• Three (3) years of medical setting experience.

Education

Required

• High School Diploma or equivalent.

Preferred

• Higher education.

Special Qualifications

Required

• May require working at multiple locations.
• Valid Driver’s License, satisfactory motor vehicle report (MVR) and proof of insurance required for position on-boarding.
• Annual MVR may be required per policy and procedure; background reports may be ran as needed throughout the course of employment.
• Billing and coding experience required as well as a working knowledge of various reimbursement methodologies.
• Must be experienced with computers.
• Must posses intermediate typing skills and be able to operate general office equipment.

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.