Rehabilitation Coordinator- Stevenson Oaks

PineCrest; Fort Worth (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Stevenson Oaks Retirement Community, affiliated with Methodist Retirement Communities, seeks a Rehabilitation Coordinator to support our therapy department in Fort Worth, TX. You will coordinate schedules, manage records, and serve as a main contact for residents, families, therapists, and staff.

You’ll help with referrals, admissions, discharges, insurance verifications, and communications across the rehabilitation team, ensuring timely, patient-centered care and privacy compliance.

Qualifications

• High school diploma or equivalent required.
• Experience in healthcare, rehabilitation, medical scheduling, insurance authorization, or a related administrative role preferred.
• Strong communication and organizational skills are essential.
• Ability to maintain confidentiality and adhere to HIPAA requirements.
• Proficient with computers and scheduling systems, including Microsoft Office.

Responsibilities

• Coordinate therapy schedules to support resident needs and efficient department operations.
• Serve as a primary point of contact for residents, families, therapists, and community team members.
• Assist with therapy referrals, admissions, discharges, and communication throughout the resident’s course of care.
• Maintain accurate and organized records, reports, and supporting documentation.
• Monitor required paperwork and follow up with team members to ensure documentation is completed accurately and on time.
• Assist with insurance verification, authorizations, and other administrative requirements as needed.
• Track departmental information and prepare reports for the Director of Rehabilitation.
• Help coordinate meetings, care conferences, and communication with the interdisciplinary team.
• Support therapists with administrative needs so they can remain focused on resident care.
• Protect resident privacy and maintain confidentiality in accordance with HIPAA and company policies.
• Provide exceptional customer service while helping residents and families navigate the therapy process.
• Perform other duties as assigned to support the rehabilitation department.

Skills

Highly organized

Strong communicator

Detail oriented

Proficient with computers

Customer-service

Healthcare experience

Education

High school diploma or equivalent

Tools

Scheduling systems

Microsoft Office

Job description

Job Details: Job Location: Stevenson Oaks - Fort Worth, TX 76123, Affiliated with Methodist Retirement Communities and located in Fort Worth, Stevenson Oaks Retirement Community offers 172 independent living apartments, 40 assisted living units and 24 memory support suites. With a firm belief that growth is constant, despite age, the community is designed to inspire connection, joy and purpose throughout the aging process.

As a mission-driven, non-profit community, Stevenson Oaks is committed to a culture that is faith inspired, elder centered and relationship based. With an unmatched standard of excellence, the community becomes more than a building, it becomes a home. Stevenson Oaks is proud to be officially certified in the Eden Alternative Registry, which honors those organizations deeply committed to transforming traditional models of care into person-directed approaches that put the individual first.

MRC Stevenson Oaks is seeking a Rehabilitation Coordinator to support the daily operations of our therapy department and help ensure residents receive timely, well-coordinated care.

In this role, you will serve as a key connection between residents, families, therapists, community leadership, and our rehabilitation partner. From coordinating schedules and maintaining accurate records to supporting communication across the team, you’ll help create an exceptional therapy experience for everyone involved.

What You’ll Do

• Coordinate therapy schedules to support resident needs and efficient department operations
• Serve as a primary point of contact for residents, families, therapists, and community team members
• Assist with therapy referrals, admissions, discharges, and communication throughout the resident’s course of care
• Maintain accurate and organized records, reports, and supporting documentation
• Monitor required paperwork and follow up with team members to help ensure documentation is completed accurately and on time
• Assist with insurance verification, authorizations, and other administrative requirements as needed
• Track departmental information and prepare reports for the Director of Rehabilitation
• Help coordinate meetings, care conferences, and communication with the interdisciplinary team
• Support therapists with administrative needs so they can remain focused on resident care
• Protect resident privacy and maintain confidentiality in accordance with HIPAA and company policies
• Provide exceptional customer service while helping residents and families navigate the therapy process
• Perform other duties as assigned to support the rehabilitation department

Our Ideal Candidate:

• Highly organized and able to manage multiple priorities
• A strong communicator who enjoys working with residents, families, and team members
• Detail-oriented and committed to accuracy
• Comfortable working in a fast-paced healthcare environment
• Proficient with computers, scheduling systems, and Microsoft Office
• Dependable, professional, and committed to providing excellent service
• Experienced in healthcare, rehabilitation, medical scheduling, insurance authorization, or a related administrative role
• High school diploma or equivalent required
• Previous administrative, scheduling, or healthcare experience preferred
• Experience in a rehabilitation, skilled nursing, senior living, or medical office environment is a plus
• Ability to maintain confidential information and follow HIPAA requirements
• Strong organizational, communication, and customer-service skills

Why MRC?

With more than 60 years of service, Methodist Retirement Communities has built a strong reputation for transforming the aging experience through innovation and heart. As a mission-driven nonprofit organization, our resources are reinvested into the people and communities we serve—not into an owner or shareholder’s pocket.

At MRC, you’ll be part of a team that values compassion, collaboration, accountability, and service. If you’re ready to use your organizational talents to support residents and help a therapy team thrive, we’d love to meet you!