Rehab Office Coordinator: Scheduling, Compliance, Impact

Powerback; East Longmeadow (MA); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Clinical Mentorship Program

Free CEUs via Medbridge

H-1B Visa Sponsorship

Relocation Assistance

Employee Discounts

Job summary

Powerback seeks an organized Rehab Office Coordinator to support our therapy teams across physical, occupational, speech, and respiratory services. You will help ensure licenses are current, assist with scheduling, and maintain departmental supplies and records.

Ideal candidates will have a high school diploma (Nursing Assistant cert preferred) and strong communication skills. This on-site role offers growth through mentorship, CEUs, and a supportive team environment.

Qualifications

• High school diploma or equivalent is required.
• Certification as a Nursing Assistant is preferred if state requires.
• Strong organizational and communication skills are essential.
• Ability to coordinate scheduling, documentation, and billing tasks effectively.

Responsibilities

• Ensure all therapist and assistant licenses are current and posted.
• Assist therapy staff in removing barriers to treatment and provide clinical education.
• Perform department maintenance including cleaning, equipment checks, and stock management.
• Ensure staff are current for mandatory trainings and annual reviews.
• Track and verify rehab staff PPDs, physician orders, and signatures.
• Monitor QIR changes and report to Rehab Director.
• Orient new staff to center and department.
• Coordinate scheduling of per diem/casual staff.
• Monitor productivity and efficiency; submit billing as directed.
• Coordinate patient scheduling with nursing as needed.
• Support clinical and non-clinical patient-related services within regulatory guidelines.

Skills

Organizational skills

Communication

Team collaboration

Attention to detail

Education

High school diploma or equivalent

Nursing Assistant certification preferred

Job description

Powerback seeks an organized Rehab Office Coordinator to support our therapy teams across physical, occupational, speech, and respiratory services. You will help ensure licenses are current, assist with scheduling, and maintain departmental supplies and records.

Ideal candidates will have a high school diploma (Nursing Assistant cert preferred) and strong communication skills. This on-site role offers growth through mentorship, CEUs, and a supportive team environment.