Coordinator-Rehab Office

Powerback Rehabilitation; Northampton (MA); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Paid time off

Mentorship program

Free CEUs

Visa sponsorship

Relocation assistance

Employee discounts

Recognition program

Clinicians in Action

Job summary

Powerback Rehabilitation in Northampton, MA is seeking a Rehab Office Coordinator to support therapy teams, manage licensing, scheduling, and clinic operations. The role emphasizes accuracy and coordination across departments.

We value mentorship, ongoing CEUs, visa sponsorship, and relocation assistance, with a pathway for professional growth within our rehab services network.

Qualifications

• The Rehab Office Coordinator must have a high school diploma or equivalent.
• Certification as a Nursing Assistant is preferred if state requires it.

Responsibilities

• Ensure therapist licenses are current and posted.
• Assist therapy staff by removing barriers to treatment and delivering clinical education.
• Perform department maintenance: clean mats, monitor hydrocollator temps, schedule calibrations, laundry, supplies, and ordering.
• Keep staff current on mandatory trainings and in-services.
• Track rehab staff PPDs, physician orders, and annual screens.
• Coordinate scheduling for per diem/casual staff with the Rehab Director.
• Submit billing and support patient scheduling with nursing.
• Uphold state/local laws and professional standards in all tasks.

Education

High school diploma

Nursing Assistant certification

Job description

Overview

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.

With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.

Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.

Why Powerback?

• Benefits:We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members.
• Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members.
• Support for New Grads:Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
• Continuing Education:Keep growing with free CEUs through Medbridge.
• H-1B Visa & Relocation Assistance:We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
• Perks at Powerback:Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.

Responsibilities

1. Ensures all therapist and assistant licenses are current and posted.
2. Assists therapy staff in identifying and removing barriers to treatment and providing clinical education to meet the needs of the patient.
3. Completes all department maintenance including cleaning of all mats and equipment, monitoring temperature of hydrocollator units, ensuring any mechanical checks or calibrations are completed according to schedule, emptying laundry, stocking supplies and clean laundry, ordering supplies under the direction of the Director of Rehab.
4. Ensures therapists are current for all mandatory and/or required in-services.
5. Tracks and ensures all rehab staff are current for PPDs.
6. Tracks physician orders and signatures.
7. Tracks annual screens and notifies therapists.Review QIR monthly for changes and report to Director of Rehab.
8. Completes technical audits of charts ensuring all documentation is present. Mails and tracks return of initial evaluations and certifications.
9. Under the direction of the Director of Rehab orients all new staff to the center and department.
10. Tracks due date of all merit reviews, distributes and collects feedback for performance reviews as directed by the Director of Rehab.
11. Coordinates scheduling of all per diem/casual staff under the direction of the Director of Rehab.
12. Tracks productivity and efficiency.
13. Submits billing.
14. Under the direction of therapists coordinates patient scheduling with nursing.
15. Responsibilities may include providing "Client related" and "Non-Client related" services to patients as directed by Therapists and Assistants within the parameters of:
16. 1. State practice laws;
17. 2. Local, state, and federal laws and regulations;
18. 3. Reimbursement rules and payor policies;
19. 4. Professional standards of practice and codes of ethics.
20. Performs other related duties as required.

Qualifications

1. The Rehab Office Coordinator must possess a minimum of high school diploma or equivalent.
2. Certification as a Nursing Assistant is also preferred (unless required by state).

USD $16.00 - USD $18.65 /Hr.