Regulatory Documentation & Compliance Specialist

Greenwood Associates; Niles (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k Retirement Plan

Life Insurance

Disability Insurance

Accident/Critical Illness Insurance

Generous PTO Accrual

Paid Holidays

Job summary

Greenwood Associates Inc. is a family owned distributor serving the food and beverage industry since 1974, offering quality concentrates, purees, oils, and custom packaging.

The Technical Services Coordinator will collect, review, and organize compliance documentation from various sources, ensuring accuracy and accessibility for customers and suppliers. This on-site role supports regulatory readiness and cross-functional teams.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Strong computer skills and proficiency.
• Ability to quickly learn and adapt to new business systems and software platforms.
• Excellent organizational skills with high attention to detail.
• Self-motivated and capable of managing multiple tasks efficiently.
• 2+ years of experience in regulatory affairs, quality assurance, food safety, technical services, customer support, document control, or related administrative environment preferred.

Responsibilities

• Respond to documentation requests related to food safety, quality, and regulatory compliance with a customer service focus
• Support the sales team by responding to document requests or related questions
• Prepare, organize, and maintain internal technical and compliance documentation to ensure accuracy, accessibility, and ongoing regulatory readiness
• Maintain and update supplier and product data in food safety and compliance management software, and fulfill related documentation requests submitted through customer portals
• Track and update supplier approval documentation as needed in support of and in coordination with regulatory control
• Participate in departmental meetings and present cases for team discussions
• Perform other documentation tasks as required

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Self-motivated

Adaptability

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Regulatory software

Data management tools

Microsoft Office

Job description

Greenwood Associates Inc. is a family owned distributor serving the food and beverage industry since 1974, offering quality concentrates, purees, oils, and custom packaging.

The Technical Services Coordinator will collect, review, and organize compliance documentation from various sources, ensuring accuracy and accessibility for customers and suppliers. This on-site role supports regulatory readiness and cross-functional teams.