Compliance Coordinator II

Harlan Bakeries LLC; Avon (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Harlan Bakeries LLC is seeking a Compliance Coordinator II to oversee document control and regulatory compliance across FDA, SQF, and internal quality systems. You will support document owners, centralize data for finished goods and ingredients, and collaborate with Purchasing to ensure vendor documentation meets SQF and FDA standards.

The role also involves maintaining SDS and lock-out/tag-out libraries, preparing audit documentation, and backing up the packaging/information coordinator as

Qualifications

• Associates or bachelor's degree from an accredited college or university preferred.
• Minimum of 2 years of food manufacturing experience preferred.
• Familiar with food manufacturing, safety and quality process concepts, practices, and procedures.
• Working knowledge and previous experience with Genesis nutrition software preferred.
• Previous project management and/or documents and records control experience.
• Previous management of customer specification and technical documents preferred.
• Maintain flexibility in order to support ever-changing regulatory and customer requirements.
• Excellent problem-solving skills with the ability to work in a collaborative environment.
• Knowledge of and previous experience with FDA food labeling requirements preferred.
• Knowledge of and previous experience with GFSI platforms, specifically SQF, is highly preferred.

Responsibilities

• Manage document control program and document register.
• Assist document owners as necessary with proper document content and use of Harlan Internet Portal (HIP).
• Centralize and maintain population of data for finished goods in ESM.
• Centralize and maintain population of data for raw ingredients and packaging in ESM.
• Work directly with the Purchasing group to centralize, obtain and maintain required vendor documents in order to be SQF and FDA compliant.
• Centralize and maintain approved supplier register.
• Centralize and maintain approved contractor/vendor documents.
• Centralize and maintain safety data sheet library in HIP.
• Centralize and maintain lock-out/tag-out library in HIP.
• Assist in preparation of documents and records for SQF/other audits;
• Continually look for and develop ways to maintain and improve compliance with applicable laws, regulations and codes while supporting other departments (such as R&D and Quality) to do the same;
• Serve as back‑up to packaging and information coordinator;
• Performs other required tasks as assigned.

Skills

Document control

FDA regulations

SQF compliance

Food manufacturing

Problem solving

Cross-functional collaboration

Project management

FDA labeling knowledge

GFSI SQF experience

Education

Associate or Bachelor's degree

Tools

Genesis Nutrition software

Job description

Overview

The Compliance Coordinator II is responsible for document compliance with FDA regulations and company standards as well as providing staff support related to documentation and records.

Job Responsibilities

• Manage document control program and document register;
• Assist document owners as necessary with proper document content and use of Harlan Internet Portal (HIP);
• Centralize and maintain population of data for finished goods in ESM;
• Centralize and maintain population of data for raw ingredients and packaging in ESM;
• Work directly with members of the Purchasing group to centralize, obtain and maintain required vendor documents in order to be SQF and FDA compliant;
• Centralize and maintain approved supplier register;
• Centralize and maintain approved contractor/vendor documents;
• Centralize and maintain safety data sheet library in HIP;
• Centralize and maintain lock-out/tag-out library in HIP;
• Assist in preparation of documents and records for SQF/other audits;
• Continually look for and develop ways to maintain and improve compliance with applicable laws, regulations and codes while supporting other departments (such as R&D and Quality) to do the same;
• Serve as back‑up to packaging and information coordinator;
• Performs other required tasks as assigned.

Job Requirements

• Associates or bachelor's degree from an accredited college or university preferred;
• Minimum of 2 years of food manufacturing experience preferred;
• Familiar with food manufacturing, safety and quality process concepts, practices, and procedures;
• Working knowledge and previous experience with Genesis nutrition software preferred;
• Previous project management and/or documents and records control experience;
• Previous management of customer specification and technical documents preferred;
• Maintain flexibility in order to support ever‑changing regulatory and customer requirements;
• Excellent problem‑solving skills with the ability to work in a collaborative environment;
• Knowledge of and previous experience with FDA food labeling requirements preferred;
• Knowledge of and previous experience with GFSI platforms, specifically SQF, is highly preferred;