Regulatory Documentation Specialist

The Food Source International, Inc.; Exton (PA); On-site; USD 52,000 - 76,000; Full time

Job summary

The Food Source International, Inc. seeks a Quality Documentation Specialist to ensure regulatory-compliant documentation and robust record-keeping.

This role focuses on reviewing completeness and accuracy while supporting continuous improvement in documentation processes. You will coordinate with cross-functional teams, prepare COAs, and manage document requests through systems like TraceGains or SafetyChain.

Qualifications

• Entry level position.
• Strong writing and organizational skills.
• Attention to detail.
• Proficiency in research and technical understanding.
• Effective communication abilities.
• Adaptability to industry changes.
• Basic project management skills.
• Proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Initiate and approve documentation using independent judgment.
• Decide on requesting/approving supplier documents related to safety, legality, or authenticity.
• Backup to Quality Specialist.
• Review, approve, and prepare COAs per requirements.
• Reformats and maintains specification packages for consistency and accuracy.
• Fulfill customer document requests and upload docs to systems (TraceGains, SafetyChain).
• Participate in mock recalls and traceability exercises.
• Contribute to department projects and process improvements.
• Duties may change; additional tasks assigned.
• Denotes food safety responsibilities.

Skills

Strong writing

Organizational skills

Attention to detail

Research

Communication

Adaptability

Project management

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Office Suite

Job description

The Food Source International, Inc. seeks a Quality Documentation Specialist to ensure regulatory-compliant documentation and robust record-keeping.

This role focuses on reviewing completeness and accuracy while supporting continuous improvement in documentation processes. You will coordinate with cross-functional teams, prepare COAs, and manage document requests through systems like TraceGains or SafetyChain.