Regulatory Compliance Coordinator: CARB, Licenses & Inspections

Grand BK Corp; Carlstadt (NJ); On-site; USD 50,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) with 5% match

Life Insurance

Company lunch

PTO & Holidays

Smart Card rewards

Holiday gifts

FSA/HSA

Job summary

Grand BK Corp is seeking a Compliance Support Specialist to assist with regulatory filings, license applications, and documentation across California facilities. The role involves coordinating with agencies, vendors, and internal teams to ensure timely submissions and accurate record-keeping.

Qualified candidates have 1–2 years in regulatory/compliance support, an associative degree, and strong communication and organizational skills.

Qualifications

• Associate degree required; a degree in Business, Environmental Science, or a related field preferred.
• 1–2 years of experience in compliance, regulatory support, administrative coordination, or a related field.
• Strong organizational, follow-up, communication, and multitasking skills with attention to detail.
• Proficiency in Microsoft Office; basic knowledge of regulatory compliance and documentation preferred.
• Familiarity with CARB, HMBP, CERS, California regulatory requirements, or regulatory reporting preferred; HAZWOPER or hazardous materials handling certification is a plus.

Responsibilities

• Assist with CARB refrigerant compliance, HMBP reporting, and CUPA inspections at California facilities, including follow-up on corrective actions and documentation.
• Assist with California state and local business license applications and renewals, state and agency reporting, and gathering documents for agency inquiries, inspections, and audits.
• Assist with ETL or equivalent NRTL certification for machinery and equipment imported from Korea for use in California facilities.
• Maintain and organize CARB-related records, equipment information, and supporting documentation.
• Maintain and update license records, expiration dates, and renewal tracking.
• Maintain organized equipment certification, testing, and approval records, along with compliance-related invoices, payments, and supporting documents.
• Track reporting, registration, and compliance deadlines, along with HMBP-related employee training and emergency response records. Maintain records of submissions and agency correspondence and follow up on required documentation and action items.
• Follow up with stores, internal departments, agencies, certification bodies, equipment manufacturers, and vendors to obtain required information and documentation. Track pending certification items and follow up on outstanding documentation or corrective actions.
• Follow up on compliance-related invoices and payments, and coordinate with vendors and internal departments to resolve payment issues, invoice discrepancies, and missing supporting documents.

Skills

Administrative coordination

Organizational skills

Communication skills

Bilingual (Korean or Spanish)

Compliance knowledge

Education

Associate degree

Business degree preferred

Environmental Science degree preferred

Tools

Microsoft Office

Job description

Grand BK Corp is seeking a Compliance Support Specialist to assist with regulatory filings, license applications, and documentation across California facilities. The role involves coordinating with agencies, vendors, and internal teams to ensure timely submissions and accurate record-keeping.

Qualified candidates have 1–2 years in regulatory/compliance support, an associative degree, and strong communication and organizational skills.