Registration Coordinator

University of Wisconsin Oshkosh; Oshkosh (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

University of Wisconsin Oshkosh seeks a Registration Coordinator to manage Cornerstone LMS, handle participant registrations, and support training programs hosted by CCDET on campus. The role emphasizes accuracy, teamwork, and strong communication.

The position is based on the UW Oshkosh campus, Monday–Friday, with a focus on data management, reporting, and coordinating with state partners and trainers.

Qualifications

• Experience with LMS systems and related workflows.
• Strong written and verbal communication.
• Customer service excellence and problem-solving abilities.
• Proficiency with MS Office and basic IT skills.
• Attention to detail and proofreading capabilities.
• Ability to work independently and in a team.

Responsibilities

• Administer Cornerstone LMS: create and verify workshop details.
• Process participant registrations and completion transactions.
• Provide timely troubleshooting and customer support via phone/email.
• Maintain LMS data structure and security within the database.

Skills

Communication skills

Customer service

MS Office

Problem solving

Critical thinking

Proofreading

Teamwork

Attention to detail

HTML familiarity

Education

Bachelor's Degree

Tools

Cornerstone LMS

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Registration Coordinator

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Outreach Specialist

Job Duties

UW Oshkosh Center for Community Development, Engagement and Training (CCDET) is an outreach department on campus. CCDET's mission is to offer creative solutions to meet workplace challenges by utilizing University resources to provide consulting services, training and educational services, data management and project management. The Registration Coordinator position fits within CCDET's data management service area.

This position works on a variety of project contracts that include:

• Department of Children and Families (Wisconsin Works, Child Support Agencies and Child Care Agencies)
• Department of Health Services-Division of Medicaid Services (Functional Screeners)
• Department of Health Services-Division of Quality Assurance (Wisconsin Caregiver Training Project)
• and the Wisconsin Dementia Care Training Project.

The Registration Coordinator is a key position within CCDET that monitors the Cornerstone Learning Management System (LMS), registers participants for different trainings and provides customer assistance and technical support over the telephone or through email. This position also supports the program by writing and sending LMS-related correspondence and reports, communicating with state-wide agency staff, assisting with web design and publishing, and helping to maintain and revise online courses. The role requires a high degree of accuracy, excellent critical thinking skills, attention to detail, the ability to work well in a team environment, and being a self-initiator. This full-time position will be working on the UW Oshkosh campus. The work schedule is Monday through Friday from 8:00 am to 4:30 pm.

Key Job Responsibilities

• Learning Management System (LMS) Administration
  • Create, maintain, and verify workshop information within Cornerstone LMS.
  • Process participant registration and completion transactions within Cornerstone.
  • Provide troubleshooting and customer support in a timely manner.
  • Assist in maintaining the structure and security of the Cornerstone LMS database.
• Collaboration and Professional Responsibilities
  • Attend CCDET All Staff meetings (as scheduled).
  • Maintain a working knowledge of CCDET projects.
  • Serve as a resource for other CCDET staff as well as partner staff, as needed.
  • Maintain positive working relationship with all funding sources.
• Back-up Assistance for Nelnet and Qualtrics
  • Create and update Nelnet webpages and Qualtrics surveys.
  • Use HTML for Nelnet webpage content.
  • Process purchases, refunds, and customer inquiries via phone or email.
  • Generate reports for account management and project needs.
  • Consult with the Qualtrics Administrator on new projects and provide technical support.
• Communication
  • Revise, deliver, and facilitate printed and electronic materials for workshops.
  • Respond to participant and stakeholder inquiries regarding workshops, registrations, and LMS functionality.
  • Maintain organized records of correspondence, registrations, and supporting documentation.
• Reporting and Course Creation
  • Develop and revise reports and online courses.
  • Publish reports and classes to the web.

Department: Center for Community Development, Engagement, and Training

Compensation: Starting at $42,000 commensurate with experience

Required Qualifications

• Experience working with Cornerstone Learning Management System (LMS) or other Learning Management System
• Excellent written and verbal communication skills
• Strong customer service skills
• Excellent computer skills, including MS Office products
• High level of problem solving and decision making
• High level of critical thinking
• Proofreading skills, including recognizing discrepancies, problems, and errors
• Proven ability to work independently and in a team environment
• Strong attention to detail

Preferred Qualifications

• Familiarity with HTML, web design and publishing
• Familiarity with university processes

Education

• Bachelor's Degree

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin's talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree - with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin's culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.