Project Manager

UWOSH University of Wisconsin Oshkosh; Dempsey (AK); Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Health plans

Vacation time

Personal holidays

Sick leave

Parental leave

Retirement plan

Job summary

The University of Wisconsin Oshkosh is seeking a Project Manager II to provide coordination and administrative support to the Chief of Staff and Chancellor’s Office, guiding initiatives from planning through completion. You will track timelines, manage deliverables, and ensure effective communication among university leaders and stakeholders.

The role involves coordinating CALCI Advisory Board meetings, supporting Executive Council and University Cabinet, and handling confidential information

Qualifications

• Bachelor's degree from an accredited institution.
• Professional experience in project management, executive support, administrative operations, or a related area.
• Demonstrated ability to manage multiple projects, priorities, and deadlines.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Experience preparing professional correspondence, reports, presentations, and meeting materials.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with senior leaders and diverse stakeholders.
• Proficiency with Microsoft Office and collaborative technology.

Responsibilities

• Creates a project plan, monitors progress and performance, and escalates risks and issues.
• Manages outside contractors to ensure integration and satisfactory service.
• Sets priorities, allocates tasks, and collaborates with staff to meet targets and milestones.
• Estimates project costs, resources, and time; negotiates resources and assigns tasks.
• Follows established change control processes when targets are missed.
• Prepares regular status reports for the project team and stakeholders.

Skills

Project management

Executive support

Communication

Confidentiality

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Teams

SharePoint

Workday

Job description

Position Title: Project Manager

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Project Manager II

Job Duties

The Project Manager provides project coordination and administrative support to the Chief of Staff and Chancellor’s Office, helping advance high-priority institutional initiatives and executive priorities. This position coordinates projects from planning through completion, develops timelines and tracks deliverables, monitors decisions and follow-up actions, and helps ensure effective communication and accountability across university leaders, governance groups, community partners, and other stakeholders. This position also provides high-level administrative and event support, including preparing agendas, presentations, correspondence, reports, and meeting materials; coordinating schedules and meetings; and maintaining organized project and institutional records.

The Project Manager coordinates CALCI Advisory Board meetings, communications, materials, events, and logistics and supports Executive Council, University Cabinet, strategic‑plan initiatives, executive searches, major university events, and special assignments.

The position regularly works with sensitive and confidential information and exercises discretion in handling institutional matters.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the school or university.

Benefits

• Health plans, currently starting at $45 per month
• 176 hours of vacation per year (prorated for start date)
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date)
• 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire.
• Paid parental leave after six months of continuous employment
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026
• All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

Key Job Responsibilities

• Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
• Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
• Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met
• Follows established change control processes if targets can no longer be met
• Prepares regular reports to communicate the status of the project within and beyond the project team

Department

Executive Affairs and Chief of Staff

Compensation

Starting at $68,500 and commensurate with experience

Required Qualifications

• Bachelor's degree from an accredited institution
• Professional experience in project management, executive support, administrative operations, or a related area
• Demonstrated ability to manage multiple projects, priorities, and deadlines
• Strong written, verbal, organizational, and interpersonal communication skills
• Experience preparing professional correspondence, reports, presentations, and meeting materials
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with senior leaders and diverse stakeholders, as evidenced through professional, academic, volunteer, or other relevant experience
• Proficiency with Microsoft Office and collaborative technology

Preferred Qualifications

• Experience working in higher education, government, a nonprofit organization, or another complex organization
• Experience supporting an executive office, governing board, advisory board, or senior leadership team
• Experience coordinating institution‑wide projects, executive meetings, or major events
• Knowledge of project‑management methods and tools
• Project‑management certification or related professional development
• Experience with Microsoft Teams, SharePoint, Workday, or similar enterprise systems

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in‐state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose‐driven, people‑focused, and committed to stewardship.