Registrar/Receptionist

Minnesota Council of Nonprofits; Wayzata (MN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Tuition benefit

Paid time off

Job summary

Minnesota Council of Nonprofits seeks a Registrar/Receptionist to manage the front desk, answer inquiries, and coordinate registrations for courses and events. The role includes posting receipts, processing memberships, and supporting staff with administrative tasks.

The position requires an undergraduate degree and strong communication skills, with details oriented performance and the ability to work under pressure. Office-based with potential extended hours on some days.

Qualifications

• Undergraduate degree required or equivalent.
• Previous administrative experience preferred.
• Strong communication and organizational skills.

Responsibilities

• Greet visitors and manage front desk, phones, email, and information flow.
• Register participants and track enrollment; prepare class lists and reports.
• Post and reconcile receipts daily and manage fees for programs.
• Coordinate room scheduling, deadlines, and event dates.
• Process memberships and maintain attendance records.
• Provide general administrative support and maintain records.

Skills

Excellent communication

People skills

Detail oriented

Flexible under pressure

Excellent computer skills

Education

Undergraduate degree

Tools

Raiser's Edge

Job description

The Registrar/Receptionist is responsible for reception and a variety of administrative duties:

• Manage the front desk. Greet and provide information to students, members and the general public. Responsible for the telephones, voice mail and email. Announce visitors for appointments. Disseminate keys as required. Receive and distribute packages. Maintain a clean and orderly appearance.
• Receive registrations by phone, fax, email, on-line or in person. Promptly record all registrations according to established systems. Monitor and track class sizes according to published minimums and maximums. Maintain enrollment summaries including cancelled, going and full classes. Prepare class lists for each class at the start of a session. Prepare enrollment reports as required.
• Perform daily posting and reconciliation of receipts.
• Serve as a central resource for information relating to room scheduling, class changes, class cancellations, deadlines and event dates.
• Collect and enter all fees including material, model, and production.
• Process exhibit and retail sales.
• Provide administrative support to staff as needed.
• Manage building access and security. Open and close according to policy and procedures.
• Receive new and renew existing memberships by phone, email or in person. Promptly record all memberships according to established systems. Send out membership acknowledgment letters weekly.
• Maintain and update attendance records at the completion of each session and gallery opening event.
• Assist with catalog production.
• Maintain and update database records.

POSITION REQUIREMENTS

• Undergraduate degree
• Previous administrative experience preferred
• Excellent communication and people skills
• Detail oriented
• Flexible and good under pressure
• Excellent computer skills, Raiser's Edge preferred

Work will be performed in an office. Slight physical activity requiring the lifting of objects weighing 20 pounds or more. Able to sit for long periods. 5 days per week. Schedule may include Tuesday and Thursday evenings until 9:30PM (start time is negotiable) and occasional Saturdays.

COMPENSATION

Salary commensurate with experience and aligned with MN Council of Nonprofits Salary Survey.

• Health, Life/ADD and Long-term Disability insurance at no cost!
• PTO and $1,000 per year tuition benefit.