Registrar (HS)

Harlandale HS; San Antonio (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

Harlandale Independent School District's Harlandale High School in San Antonio seeks a Registrar to manage student records, enrollment, transfers and withdrawals at the campus level.

The registrar will handle grade reporting coordination, UIL eligibility, GPA calculation, class rank and honor rolls, and support counselors with enrollment and data reporting. This is a nonexempt, full-time position requiring accuracy and strong organizational skills.

Qualifications

• Education/Certification: High school or GED
• Three years clerical experience preferred
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop or maintain spreadsheets and databases and do word processing

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Prepare and distribute UIL eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students.
• Assist campus administration and counselors with the preparation of reports and student data information.

Skills

Keyboarding

Record keeping

Interpersonal skills

Communication

Organizational skills

Education

High school or GED

Tools

Spreadsheets

Databases

Word processing

Job description

Job Description

Job Title: Registrar
Exemption Status: Nonexempt/At-Will
Reports to: Principal
Pay Grade: D6
Dept./School: Assigned Campus
Calendar Days: 220

Primary Purpose: Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications: Education/Certification: High school or GED

Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills

Experience: Three years clerical experience preferred

Major Responsibilities and Duties: Records, Reports, and Correspondence
1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
4. Calculate grade point averages, class rank, and prepare honor rolls.
5. Assist counselors with the enrollment, withdrawals, and transfer of students.
6. Assist campus administration and counselors with the preparation of reports and student data information.
7. Compile, maintain, and file all reports, records and other documents as required.

Other 8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
9. Maintain confidentiality of information.
10. Follow district safety protocols and emergency procedures.
11. Perform other job-related duties as assigned by the campus principal or designee.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.An Equal Opportunity Employer

Registrar (HS)

Harlandale Independent School District Harlandale HS - San Antonio, Texas Open in Google Maps

This job is also posted in Harlandale Independent School District

Job Details

Application Deadline: Nov 09, 2026 4:30 PM (Central Standard Time)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $20.75 to $29.23 Per Hour

Job Requirements

• Citizenship, residency or work visa required