Registrar - SST Woodlands

School Of Science & Technology; Spring (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

School Of Science & Technology in The Woodlands, Spring campus, is seeking a Registrar to maintain student records, process enrollment, transfers, and withdrawals, and support campus operations.

This full-time role requires attention to detail, data-entry skills, and the ability to collaborate with ESL/Special Ed/GT teams while ensuring confidentiality and compliance with district policies.

Qualifications

• High School Diploma or GED required.
• Prior clerical experience preferred (minimum 2 years).
• Ability to maintain confidentiality of student/employee information.

Responsibilities

• Maintains student records at campus level and processes enrollments, transfers, and withdrawals.
• Registers new students and enters data into the database.
• Maintains and files student records and ensures completeness.
• Coordinates with ESL/Special Ed and GT to request and relay records.
• Responds to data requests and coordinates transcript and UIL eligibility processes.
• Performs general office tasks and supports campus administration and counselors.

Skills

Effective communication

Relationship building

Organizational skills

Data entry / data processing

Analytical thinking

Public speaking / interviewing

Education

High School Diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Support Staff 015827 003 SST The Woodlands, Spring, TX, US

Salary Range: $18.50 To $24.00 Hourly

Job Descriptions- Human Resources Department

Position:

Registrar

Department/Campus:

Campus

Reports to:

Operations Manager

FLSA Status:

Nonexempt

Pay Grade:

PG-1050

Job Type

Full Time

Work Hours

Normal School hours

JOB GOAL

The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus.

POSITION QUALIFICATIONS:

• High School Diploma or GED
• A minimum of 2 years clerical experience is preferred.

DUTIES AND RESPONSIBILITIES:

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
• Keeps track of withdrawing students and ensures all exit procedures are followed.
• Registers new students/withdraw students into the database
• Enters data for new and previous students
• Inputs the new student information into the database
• Responsible for student withdrawals and documents the withdrawal reasons
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
• Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
• Responds to TRex requests and initiates TRex requests for newly enrolled students
• Responds to faxed record requests and initiates fax requests for newly enrolled students
• Calls previous schools to request records for newly enrolled students.
• Entering paper applications to database
• Maintains student files and makes sure they are complete
• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
• Keep soft copy of all files in student folders
• Maintain and respect confidentiality of student and school personnel information
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
• Handles a variety of routine technical and administrative assignments
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies
• Models non-discriminatory practices in all activities
• Performs related tasks as assigned by building administrator(s)in accordance withthe school/policies and practices
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Processes and transmitsrequestsfor student information, including student transcripts for colleges and universities.
• Prepares and distributes University Interscholastic League (UIL) eligibility lists.
• Calculates grade point averages, class rank, and prepares honor rolls.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Assistcampus administration and counselors with the preparation of reports and student data information.
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.
• Maintains confidentiality of information.
• Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
• Ability to analyze data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• The positionis in an office setting and may involve prolonged work at a desk in one location.