Registrar (Grades: 9-12)

Dallas Independent School District; Dallas (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Dallas Independent School District seeks an organized records clerk to manage student attendance and enrollment data. You will handle transfers, withdrawals, census information and transcripts, ensuring accuracy and compliance across campus records.

The role requires a high school diploma, at least two years of office recordkeeping experience in a public school environment, and proficiency with computerized systems. Regular attendance and reliable collaboration with staff are essential.

Qualifications

• High School diploma or USA equivalency.
• Two years of office experience with recordkeeping in a public school setting.
• Computerized record keeping experience, preferably as a secondary school data person.
• Demonstrated ability to work with minimal supervision and direction.
• Experience overseeing student attendance, enrollment, and cum records using TREx.

Responsibilities

• Oversee reporting and recordkeeping for attendance and enrollment transfers, withdrawals, statistics, and census cards.
• Assist students, parents and staff with enrollment, transfers and attendance matters.
• Issue admit and tardy cards and excuses for students leaving campus.
• Maintain accurate student records including class schedule, addresses and contact details.
• Ensure cum folders are complete and transcripts/records are obtained for new students.

Skills

Recordkeeping

Data entry

Customer service

TREx records

Cum folders

Education

High School Diploma or equivalency

Tools

Student database

TREx system

Job description

Job Description

Description

Description

• High School Diploma or USA equivalency
• Two years of office experience with a focus on recordkeeping. Experience in maintenance of student records in a public school environment preferred
• Computerized record keeping experience, preferably as a secondary school data person
• Demonstrated ability to work with a minimum of supervision and direction
• Oversee issuance of admit and tardy cards, as well as excuses for students leaving school
• Ensure the maintenance of adequate and accurate student records with regard to class schedule, home address, telephone number, and attendance
• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Qualifications

• Oversee proper reporting and recordkeeping related to student attendance and enrollment including transfers, withdrawals, statistical reports, and census cards
• Ensure students, parents, and others who visit the office receive proper assistance in matters relating to enrollment, transfer, attendance, etc.
• Oversee issuance of admit and tardy cards, as well as excuses for students leaving school
• Ensure the maintenance of adequate and accurate student records with regard to class schedule, home address, telephone number, and attendance
• Oversees and ensures all students have complete cum record folders, including obtaining transcripts and other records on students who are new to the district
• Serves as the official record keeper for the campus
• Interface with other school districts concerning student transfer records
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar
• Understand and correctly use computer for systems supported including data transmission, student database inquiry, printed products, and attendance
• Request, send and maintain student cumulative records using TREx
• Perform all other tasks and duties as assigned
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession