Manager - Student Registrar

Allentown-School-District; Allentown (Lehigh County); On-site; USD 54,000 - 75,000; Full time

Job summary

Allentown-School-District is seeking a Manager - Student Registrar to oversee the Student Registrar Division and ensure accurate student data and records across the district.

The role requires a high school diploma with relevant experience and a bachelor's degree in education, business or public administration, along with multiple years in school administration and compliance with clearances. You will supervise staff, improve data systems, and ensure transcripts and records meet regulations.

Qualifications

• High School Diploma with relevant experience
• Bachelor of education, business administration, public administration, or a related field.
• Three or more years of progressive experience in school administration, record keeping, or a related field.
• Extensive knowledge of accountability rules and regulations for student records.
• Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151)
• Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable

Responsibilities

• Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records.
• Coordinate the development and implementation of systems to collect, store, retrieve, and report student records.
• Oversee and maintain the district's student records.
• Maintain accurate data and information for the district to meet local, state, and federal policies and mandates.
• Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses.
• Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription.
• Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels.
• Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level.
• Monitor student records to ensure compliance with academic regulations and program requirements for graduation.
• Develop training models and train school student record team members.
• Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual.
• Ensure the graduation date is on printed transcripts.
• Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation.
• Scan previous graduate transcripts for District.
• Assist in transferring records between schools within the District and between other school districts.
• Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students.
• Implement and maintain electronic filing of student records through relevant software.
• Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable.
• Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders.
• Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed.
• Summarize and/or verify data and information for compliance reporting.
• Provide input to various manuals and training publications within area of responsibility.
• Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.

Education

Bachelor of education, business administration, public administration, or a related field

Job description

• Location: Administration Center - Allentown, PA

Manager - Student Registrar

Salary Range: $53,742 -$75,238

Qualifications

• High School Diploma with relevant experience
• Bachelor of education, business administration, public administration, or a related field.
• Three or more years of progressive experience in the field of school administration, record keeping, or a related field.
• Extensive knowledge of accountability rules and regulations for student records.
• Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151)
• Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable

Note: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Provide uniformity and consistency in the collection, maintenance, and interpretation of student record information. The ideal candidate will evaluate and decipher unique transcripts of new/incoming/returning students, serving as a source of information to students, parents, and staff regarding course and graduation credits. This is an opportunity for a talented individual to have a direct impact on district-wide improvement efforts through data management.

Essential Duties and Responsibilities:

• Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records.
• Coordinate the development and implementation of systems to collect, store, retrieve, and report student records.
• Oversee and maintain the district's student records.
• Maintain accurate data and information for the district to meet local, state, and federal policies and mandates.
• Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses.
• Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription.
• Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels.
• Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level. 6. Monitor student records to ensure compliance with academic regulations and program requirements for graduation.
• Develop training models and train school student record team members.
• Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual.
• Ensure the graduation date is on printed transcripts.
• Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation.
• Scan previous graduate transcripts for District.
• Assist in transferring records between schools within the District and between other school districts.
• Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students.
• Implement and maintain electronic filing of student records through relevant software.
• Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable.
• Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders.
• Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed.
• Summarize and/or verify data and information for compliance reporting.
• Provide input to various manuals and training publications within area of responsibility.
• Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.

SUPERVISORY RESPONSIBILITIES

Directly supervise Office and technology team members. Responsibilities include interviewing, recommending hiring, and training employees; planning and coordinating work; appraising performance; rewarding and disciplining staff; addressing complaints, and resolving problems. Performs supervisory responsibilities in accordance with the district's policies and applicable laws.