Registrar/Executive Assistant

Hebrew Academy of Nassau County; Uniondale (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Hebrew Academy of Nassau County is seeking a Registrar/Executive Assistant to support the academic program, student records, regulatory compliance, and school operations. You will work with Principals, Dean of Students, and College Guidance to ensure accurate data, effective family communication, and compliance with state reporting requirements.

Responsibilities include administering the LMS (ParentLocker), maintaining schedules and transcripts, coordinating college guidance reporting, managing

Qualifications

• Exceptional organizational skills and attention to detail.
• Strong technological proficiency, including student information systems and learning management platforms.
• Ability to manage confidential information with discretion and professionalism.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced school environment.

Responsibilities

• Serve as central administrator for the LMS (ParentLocker).
• Maintain student records: schedules, grading, transcripts, attendance, residency documentation.
• Coordinate reporting for college guidance and regulatory requirements.
• Manage transcripts, record transfers, and graduation-related docs.
• Coordinate management of textbooks and resources; ensure proper end-of-year collection.

Skills

Organization

Tech proficiency

Confidentiality

Communication

Multitasking

Tools

ParentLocker

Job description

HANC High School is a mission-driven, modern Orthodox, co-educational private yeshiva located in Nassau County. Working closely with the Principals, Dean of Students, and Director of College Guidance, the Registrar/Executive Assistant serves as a central administrative leader supporting the school's academic program, student records, regulatory compliance, and operational systems. This position also works closely with faculty, students, parents, and external agencies to ensure the accurate management of academic data, effective communication with families, compliance with state reporting requirements, and the smooth operation of critical school systems and procedures.

Academic Systems and Student Records

• Serve as the primary administrator of the school's Learning Management System (LMS), ParentLocker.

• Maintain student schedules, course assignments, grading systems, report cards, transcripts, attendance records, citizenship records, and residency documentation.

• Coordinate academic records and reporting processes in support of college guidance and post-secondary planning.

• Manage transcript requests, student records transfers, and graduation-related documentation.

• Coordinate management of Sefarim and Textbooks; this includes ordering, distribution and end of year collection.

Parent and Student Communication

• Serve as a primary point of contact for parents regarding academic records, report cards, schedules, transcripts, attendance, residency, and related matters.

Government Reporting and Compliance

• Coordinate and submit all required state and regulatory reports, including but not limited to BEDS reporting, YCS reporting, and other mandated data submissions.

• Ensure compliance with applicable state regulations governing student records, testing, and reporting requirements.

• Maintain accurate documentation and records to support audits and regulatory reviews.

Assessment and Testing Administration

• Coordinate all aspects of New York State Regents examinations and other standardized testing programs.

• Manage Test Calendar and Make Up System.

Transportation and Daily Operations

• Afternoon busing management and supervision

Qualifications

• Exceptional organizational skills and attention to detail.

• Strong technological proficiency, including student information systems and learning management platforms.

• Ability to manage confidential information with discretion and professionalism.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities and deadlines in a fast-paced school environment.

• Experience in educational administration, student services, registrar functions, or school operations preferred.