Registrar Data and Process Coordinator

Montgomery County Maryland; Kansas; On-site; USD 47,000 - 61,000; Full time

Job summary

Kansas State University is seeking a Registrar Data and Process Coordinator to support REG business processes, redesigns, and new reports. You will work closely with REG and campus units to streamline workflows and improve data reporting for student records and enrollment.

The role emphasizes analytical problem solving, effective communication, and documenting requirements. Candidates should have experience with SIS platforms such as PeopleSoft/Oracle and PowerBI, plus a commitment to higher

Qualifications

• Requires a high school diploma (or equivalent) and five years of relevant experience.
• Preferred: Bachelor’s Degree and 1–3 years in Enrollment Management or related area.
• Strong analytical skills to define problems, develop solutions, and measure impact.
• Excellent written and oral communication with diverse university stakeholders.
• Knowledge of student records maintenance and registration/enrollment processes.
• Proven ability to review processes and make recommendations.
• Advanced knowledge of SIS and technology: PeopleSoft/Oracle, uAchieve/DARS, imaging, PL/SQL, PowerBI/Tableau.
• Ability to document requirements and revise system logic.
• Experience training and providing technical development and public speaking.

Responsibilities

• Support existing REG business processes and streamline them.
• Review best practices and recommend new structured frameworks.
• Update/create new processes, reports, and requirements.
• Collaborate with units across REG and other campus offices.
• Assist with SIS reporting and data needs.

Skills

Analytical skills

Effective communication

Student records knowledge

Process improvement

Independent judgment

Public speaking

Customer service

Diverse populations experience

Education

Bachelor’s Degree

Tools

PeopleSoft/Oracle

uAchieve/DARS

Imaging (Perceptive/ImageNow)

PL/SQL

Crystal Reporting

PowerBI/Tableau

Job description

About This Role

As a vital Office of the Registrar (REG) member, the Registrar Data and Process Coordinator will report directly to the University Registrar. In this role, they will work closely and collaboratively with various units within REG, providing support as needed to internal business processes and functions. Their primary focus will be supporting existing business processes related to REG, re-designing and streamlining them where appropriate, and updating/creating new business processes if necessary. This position will also enhance all requirements processes, particularly those involving new processes, reports, requirements, courses, and programs. They will review best practices across peer institutions and recommend new structured frameworks, addressing inefficiencies and ambiguities around current SIS processes and reporting needs.

About Us

We strive to support you with the highest standards of integrity, accuracy, confidentiality, and security. Think of the Office of the Registrar as gatekeepers of the university; from your admission applications to your final degree, we are here to help and support you through your academic journey!

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Bachelor’s Degree
• Higher Education/post-secondary experience: one to three years progressively responsible experience in Enrollment Management (Admissions, Financial Aid, and Registrar) or experiences directly related to the area of expertise that interacts with these offices' business processes.
• Excellent analytical skills—the ability to independently define problems accurately and concisely, using both quantitative and qualitative methods, develop and execute one or more solutions, and evaluate their effectiveness.
• Ability to communicate effectively, both orally and in writing, with people from all levels and backgrounds at the University, including students, families, and faculty members—successful candidates must excel in this area and will be able to demonstrate their ability to do this exceptionally well in challenging contexts.
• Knowledge of student records maintenance, registration/enrollment processes, degree and graduation processes, and verification procedures.
• Proven track record of conducting process reviews and making actionable recommendations.
• Advanced knowledge of Student Information Systems and technology platform(s) - i.e., PeopleSoft/Oracle, uAchieve/DARS, Imaging (Perceptive/ImageNow), PL/SQL, Crystal Reporting, PowerBI/Tableau, etc.
• Ability to devise or modify complex information systems, including analyzing business and user needs, documenting requirements, and revising existing system logic difficulties.
• Exercise independent judgment in evaluating situations, making decisions, and quickly grasping new techniques and updates to products/processes.
• Experience working with diverse populations, providing training and technical development, public speaking, presentations, and customer service in higher education-related areas.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on:August 31, 2026

Anticipated Hiring Pay Range

$47,486 - $60,541