Assistant Registrar - Degree Audit and Data Analysis

Indiana State University

Terre Town (IN)

On-site

USD 55,000 - 75,000

Full time

4 days ago

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Benefits offered by this job

Life Insurance

Medical, Dental and Prescription Drug

Vacation

Job summary

Indiana State University in Terre Haute, IN seeks an Assistant Registrar to lead degree audit and data analysis. You will oversee student information systems and reporting, ensuring data integrity and FERPA compliance while partnering with campus stakeholders.

The role requires a Bachelor's degree and 1–2 years of relevant experience; proficiency with Banner, DegreeWorks, and Argos is highly valued for building complex data reports that drive institutional decisions.

Qualifications

Bachelor’s Degree with 1–2 years of relevant work experience.
Experience with Banner, DegreeWorks, and reporting systems.
Ability to analyze data and present insights clearly.

Responsibilities

Develop and maintain complex SQL queries and Argos reports.
Coordinate institutional reporting requirements and data governance.
Validate institutional data to ensure reporting accuracy and integrity.
Design reporting solutions that support decision-making and compliance.
Collaborate with campus partners to improve Registrar operations.

Skills

SQL

Data analysis

Argos reporting

Reporting

Education

Bachelor's degree

Tools

Banner

DegreeWorks

Argos

Cognos

Job description

Assistant Registrar - Degree Audit and Data Analysis

Please see Special Instructions for more details.

Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

About the Institution

Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world.

Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the “Fighting Sycamores,” fields 15 NCAA Division I athletic teams in the Missouri Valley Conference.

Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together.

Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process.

Comments to Applicants

Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

Job Title

Job Title Assistant Registrar - Degree Audit and Data Analysis

Department

Department Office of the Registrar

Work Schedule

8AM-4:30 PM Monday-Friday. Certain Saturdays may be required for commencement ceremonies.

Notice of Vacancy Number

Notice of Vacancy Number 26-00202

Desired Start Date

Open Date

Open Date 08/13/2026

Close Date

Close Date 08/27/2026

Open Until Filled No

Job Category

Job Category Staff-Non-Exempt Professional

Job Type

Job Type Staff - Full-Time

Pay Grade

Pay Grade 10

Hourly Rate or Salary Range

Benefits Associated with this Position

Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
TIAA Retirement Contributions: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU . The contributions are vested immediately. There are 40 investment options from which to choose.
TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
Sick Leave: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
Vacation: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year

Optional Benefits

Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
Voluntary Vision Plan: May enroll within the first 31 days of employment date.

Job Summary/Basic Function

Provides leadership for the Office of the Registrar’s technology, reporting, and degree audit functions. Oversees the administration of student information systems, degree audit, reporting solutions, data integrity, and system testing. Collaborates with campus partners to implement technology initiatives, ensure compliance with university, state, and federal regulations, and improve operational efficiency through process improvement and data analysis.

Specific Responsibilities

Required Relevant Education & Experience

Bachelor’s Degree with 1-2 years of relevant work experience

Required Field(s) of Study

Preferred Relevant Education and Experience

Supervisory Responsibilities

Supervisory Responsibilities Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis but is not a direct supervisor.

Required Certificates, Licenses and Registrations

Other Required Certificates, Licenses and Registrations

Preferred Certificates, Licenses and Registrations

Preferred Other Certificates, Licenses and Registrations

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Math and basic accounting skills, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community, Experience using programming languages such as Java, C, COBOL, PL/SQL, Experience with Higher Education ERP systems like Banner, Experience with report writing software like Argos, Cognos or Access

Other Knowledge, Skills and Abilities

Qualifications & Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

NCAA Guidelines

All employees and staff of ISU are bound by all NCAA , Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU .

Position Reappointment Required

Position Reappointment Required No

Job Duties

Essential Duties and Responsibilities

Train, mentor, and evaluate assigned professional staff, student employees, and graduate assistants.
Coordinate work assignments and establish operational priorities.
Participate in hiring, onboarding, performance management, and staff development.
Promote cross-training, quality assurance, and documentation to ensure continuity of operations.

Essential Duties and Responsibilities

Systems Administration and Technology Leadership

Administer and support Banner, DegreeWorks, and related technologies, including Microsoft 365, CRM , reporting, workflow, and document imaging systems.
Assist in functional testing for Banner, DegreeWorks, and related system upgrades and enhancements
Coordinate the implementation and maintenance of student information systems and related technologies.
Troubleshoot complex system issues and coordinate resolution with Information Technology and software vendors.

Essential Duties and Responsibilities

Compliance and Data Governance

Oversee DegreeWorks coding to support degree clearance, VA certification, and athletic eligibility.
Ensure compliance with FERPA and institutional data governance practices.
Maintain the integrity, accuracy, and confidentiality of student education records.

Essential Duties and Responsibilities

Projects and Business Process Improvement

Participate in technology and process improvement projects.
Identify opportunities to improve Registrar business processes through the effective use of technology and automation.
Evaluate existing workflows and recommend process enhancements that improve efficiency, accuracy, and customer service.
Collaborate with campus partners to implement operational improvements that support institutional goals.
Monitor the effectiveness of implemented process improvements and recommend additional enhancements as needed.

Essential Duties and Responsibilities

Collaborations and Cyclical Registrar Operations

Coordinate and support cyclical Registrar operations and collaborate with campus partners to ensure successful completion of critical academic processes.

Academic Processes

Graduation and commencement
Final grading
Interim grading

Registration

Term setup
Priority registration

Professional Service

University Reporting and Argos Working Group

Essential Duties and Responsibilities

Reporting and Data Analytics

Develop and maintain complex SQL queries, Argos reports, and other reporting solutions.
Coordinate institutional, compliance, and regulatory reporting requirements.
Design reporting solutions that support operational and executive decision-making.
Validate institutional data to ensure reporting accuracy and integrity.
Analyze data and provide reports that support strategic planning and institutional effectiveness.
Support executive leadership through data analysis and reporting

Essential Duties and Responsibilities

Rules Compliance is a central element in personnel matters for employees within the Department of Athletics and for those employees outside the Department of Athletics who are involved in NCAA rules compliance activities. These individuals must comply with all NCAA rule on compliance and will be evaluated on that basis.

Essential Duties and Responsibilities

Performs other duties as assigned.

Required Documents