Registrar, Archivist and Personal Assistant

TheArtGorgeous Ltd.; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

TheArtGorgeous Ltd. in Los Angeles seeks a Registrar, Archivist and Personal Assistant to organize artwork records, manage the studio database and oversee images, provenance and exhibition documentation.

The role also supports loans, shipping records and condition reports, and acts as the artist's assistant handling calendar, correspondence, travel, gallery coordination and day-to-day studio administration. Bookkeeping with QuickBooks or similar software is required.

Qualifications

• Experience maintaining artwork records and updating studio databases.
• Experience with loans, shipping records and condition reports.
• Bookkeeping experience; familiarity with invoices and accounting records.
• Experience with artist archives, gallery registration or collection databases preferred.

Responsibilities

• Manage artist calendar, correspondence and travel.
• Coordinate with galleries, collaborators and vendors.
• Support day-to-day studio administration.

Skills

Detail-oriented

Calendar management

Organization

Clear communication

Discretion

Proven experience with QuickBooks

Tools

QuickBooks

Job description

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Registrar, Archivist and Personal Assistant

JOB OVERVIEW

Vanessa Beecroft Studio seeks an organized, detail-oriented registrar, archivist and personal assistant.

The role covers maintaining artwork records, updating the studio database and organizing images, provenance and exhibition documentation, as well as supporting loans, shipping records and condition reports.

As personal assistant to the artist, the role also includes managing her calendar, correspondence and travel, coordinating with galleries, collaborators and vendors, and handling day-to-day studio administration.

Bookkeeping is part of the role: tracking expenses and receipts, preparing invoices, reconciling accounts and keeping financial records in order for the accountant. Experience with QuickBooks or similar software is required.

Experience with artist archives, gallery registration or collection databases is preferred. Accuracy, discretion and clear communication are essential.

Applications must include a CV and at least two professional references.

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