Registrar, Archivist and Personal Assistant

Jobs.Art; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vanessa Beecroft Studio in Los Angeles seeks a meticulous registrar, archivist and personal assistant to organize artwork records and maintain the studio database. You will handle images, provenance, and exhibition documentation, and support loans and shipping records.

As the personal assistant to the artist, you will manage calendars, correspondence, travel, and coordinate with galleries, collaborators and vendors.

Qualifications

• Experience with artist archives, gallery registration or collection databases is preferred.
• Experience with QuickBooks or similar software is required.
• Applications must include a CV and at least two professional references.

Responsibilities

• Maintain artwork records, update studio database, and organize images, provenance, and exhibition documentation.
• Support loans, shipping records and condition reports.
• Manage artist's calendar, correspondence and travel; coordinate with galleries, collaborators and vendors; handle day-to-day studio administration.
• Bookkeeping duties and keeping financial records for the accountant.

Skills

Organized

Detail-oriented

Discretion

Clear communication

Tools

QuickBooks

Job description

Vanessa Beecroft Studio seeks an organized, detail-oriented registrar, archivist and personal assistant.

The role covers maintaining artwork records, updating the studio database and organizing images, provenance and exhibition documentation, as well as supporting loans, shipping records and condition reports.

As personal assistant to the artist, the role also includes managing her calendar, correspondence and travel, coordinating with galleries, collaborators and vendors, and handling day-to-day studio administration.

Bookkeeping is part of the role: tracking expenses and receipts, preparing invoices, reconciling accounts and keeping financial records in order for the accountant. Experience with QuickBooks or similar software is required.

Experience with artist archives, gallery registration or collection databases is preferred. Accuracy, discretion and clear communication are essential.

Applications must include a CV and at least two professional references.