Registrar - Alt Ed

Douglas County School District; Georgia; On-site; USD 25,000 - 40,000; Part time

Benefits offered by this job

Health insurance

Vision and dental benefits

Paid time off

Job summary

Douglas County School District is seeking a Registrar for Alt Ed at Meadow View Elementary in Georgia. The role focuses on enrollment/withdrawal processing, master schedule coordination, and maintaining official student records in accordance with state and federal laws and district policies.

The position requires collaboration with district departments to ensure access to services for all students, eligibility checks, and accurate data management.

Qualifications

• Primary point of contact for enrollments/withdrawals under laws and district policies.
• Coordinates student enrollment, registration, and files.
• Manages reporting of official academic records and master schedule.

Responsibilities

• Cooperate with district departments for guardianship, home study, homeless students, and special education to ensure access to services.
• Schedule new and transferring students and adjust schedules based on sound judgment.
• Pull courses from the master schedule and Infinite Campus for registration, roster students, and resolve conflicts.
• Collaborate with districts and charter schools for Open Enrollment and dual enrollments.
• Maintain and purge student records, verify transcripts, and respond to requests in a timely manner.
• Assist with Express Check-In and coordinate student pictures and IDs.
• Train student office workers and volunteers to maintain confidentiality and order.
• Create Help Desk requests for SIS access and issues, and handle errors as needed.

Education

High School diploma or equivalent

Job description

Registrar - Alt Ed

Job Description

Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community and school clientele.

Essential Physical Requirements

• Occasional lifting five (5) to forty (40) pounds.
• Frequent sitting.
• Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching.

Responsibilities

• Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.
• Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.
• Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).
• Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.
• Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.
• Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student IDs, etc.
• Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions, ensure confidentiality, professional behavior, and maintain discipline.
• Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.
• Perform other related duties as assigned or requested.
• Complete successful student registration (and/or transfer) by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports.

Certifications

Education

High School or Equivalent (Required)

Position Type

Regular

Primary Location

Meadow View Elementary

One Year Only (Yes or No)

No

Scheduled Hours Per Week

20

FTE

0.50

Approx Scheduled Days Per Year

185 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$18.46 USD Hourly

Maximum Hire Rate

$23.80 USD Hourly

Full Salary Range

$18.46 USD - $29.14 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past: February 3, 2027