Registrar - Alt Ed

Douglas County School District; United States; On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA

FSA

Life insurance

Disability insurance

Employee Assistance Program (EAP)

Retirement plan options

Paid time off

Job summary

Douglas County School District seeks a part-time Registrar for Alt Ed at Meadow View Elementary. The role oversees enrollments/withdrawals, master schedules, and student records to ensure compliance with state and federal laws and district policies.

The administrator coordinates registration, reports, and maintains student data accurately in the SIS system. The position requires a High School diploma or equivalent and involves collaboration with district departments, staff, and families.

Qualifications

• High School or Equivalent (Required)

Responsibilities

• Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.
• Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.
• Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).
• Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements.

Education

High School or Equivalent

Job description

Registrar - Alt Ed### Registrar - Alt EdApply: Meadow View Elementary: Part time: Posted Yesterday: Req-00083339## Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.*REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!*## **Job Posting Title:**Registrar - Alt Ed## Job Description:Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community and school clientele. Essential Physical Requirements: • Occasional lifting five (5) to forty (40) pounds. • Frequent sitting. • Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching.## Position Specific Information (if Applicable):## Responsibilities:--- Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.--- Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.--- Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).--- Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.--- Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.--- Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student IDs, etc.--- Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions, ensure confidentiality, professional behavior, and maintain discipline.--- Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.--- Perform other related duties as assigned or requested.--- Complete successful student registration (and/or transfer) by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports.## Certifications:## Education:High School or Equivalent (Required)## Skills:## Position Type:Regular## Primary Location:Meadow View Elementary## One Year Only (Yes or No):No## Scheduled Hours Per Week:20## FTE:0.50## Approx Scheduled Days Per Year:185 Work Days* *(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)*## **Minimum Hire Rate:**$18.46 USD Hourly## **Maximum Hire Rate:**$23.80 USD Hourly## Full Salary Range:$18.46 USD - $29.14 USD Hourly* *All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.*## Benefits:This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.## Time Off Plans:This position is eligible for paid sick and personal time.## This position will be open until filled, but will not be open past:February 3, 2027