Registrar - Secondary

Douglas County School District; Castle Rock (CO); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Vision and dental coverage

Health Savings Account (HSA) and FSA

Retirement plan options

Job summary

Douglas County School District is seeking a Registrar - Secondary at Castle View High School to manage enrollments, withdrawals, and official records in compliance with state and federal laws and district policies.

You will oversee student registration processes, Master Schedule coordination, and data accuracy in the SIS, while collaborating with staff to maintain confidential records and provide reporting for compliance.

Qualifications

• Experience with student information systems and enrollment processes is preferred.
• Ability to train and supervise student workers and staff in office functions.
• Strong data accuracy and confidentiality when handling student records.

Responsibilities

• Prepare, monitor, and process Express Check-In, validating enrollment, demographics, and fees.
• Coordinate the building check-in day for student pictures and IDs.
• Direct and train student office workers, interns, peer counselors, volunteers, etc.
• Assist teachers and staff in Ad Hoc report creation in the SIS and manage Help Desk requests.
• Complete successful student registration and transfer, entering data into the SIS per protocol.
• Cooperate with district departments on guardianship, homeless students, Special Education, and foreign/exchange students.
• Schedule new and transferring students into classes and adjust schedules as needed.
• Pull courses from the course master into Infinite Campus and roster students for new year and summer sessions.
• Collaborate with District Departments and Charter schools for Open Enrollment and dual enrollments.
• Inventory student files, produce reports, verify grades/transcripts, and comply with archive requirements.

Education

High School or Equivalent

Job description

Job Posting Title:

Registrar - Secondary

Job Description:

Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files, and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community members and school clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:

• Occasional lifting, five (5) to forty (40) pounds


• Frequent sitting


• Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching

Position Specific Information (if Applicable):

Responsibilities:

Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student ID’s, etc.

Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions; ensure confidentiality, professional behavior, and maintain discipline.

Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.

Perform other related duties as assigned or requested.

Complete successful student registration and/or transfer, by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District’s Exception Reports; provide data for compliance reports.

Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.

Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff, or other appropriate school personnel.

Pull courses from the course master into Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).

Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.

Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.

Certifications:

Education:

High School or Equivalent (Required)

Skills:

Position Type:

Regular

Primary Location:

Castle View High School

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicatesa year-round position. Time off [or Off-Track Days] are thengranted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$21.17 USD Hourly

Maximum Hire Rate:

$27.78 USD Hourly

Full Salary Range:

$21.17 USD - $34.38 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past:

January 8, 2027