Registrar

Great Hearts Academies; Gilbert (AZ); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health coverage

401(k) with employer match

Mission-driven culture

Job summary

Great Hearts Academies presents a School Registrar opportunity at Arete Preparatory Academy in Gilbert, AZ. The Registrar will oversee the student information lifecycle from application to graduation and coordinate data integrity in PowerSchool.

This role demands meticulous record-keeping, collaboration with campus leadership, and adherence to FERPA and state regulations while supporting daily campus operations. The position is full-time and on-site with distinctive employee benefits.

Qualifications

• Bachelor's degree preferred.
• Previous administrative experience required.
• Experience with school administrative systems preferred.
• Strong Microsoft Office skills; experience with UltiPro, Adobe Acrobat, and Taleo preferred.

Responsibilities

• Manage annual enrollment and waitlist cycles, including late enrollment and withdrawal activities.
• Maintain all student files and records; ensure audits and state/federal compliance.
• Operate and maintain the student information system (PowerSchool) and SAIS-related reporting.
• Coordinate transcripts, grade reporting, and communications with families and schools.

Skills

Microsoft Office

Excel

Word

Outlook

PowerPoint

Education

Bachelor's degree

Tools

UltiPro

Adobe Acrobat

Taleo

Job description

Position Title: School Registrar (Grades 6-12)Location: Arete Preparatory Academy, 4525 E Baseline Rd, Gilbert, AZ 85234Reports To: HeadmasterFLSA Status: Non-Exempt, Hourly, Full-timeCompensation Amount: $17.00 - $20.00Position Summary: The mission of the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool). Under limited supervision, administers the overall operations of the records office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulationsDistinctive benefits for Great Hearts employeesWe offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.Retirement Planning: A competitive 401(k) with employer match.Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.Duties and Responsibilities:Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library and handbook signature pages, etc.Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Headmaster and/or Great Hearts Lead Office StaffManage the academy's on-site database, electronic interfaces with the AZ Dept. of Education's SAIS system, and all enrollment/attendance reporting to the StateReceive and process records requests from schools to which students transferOrganize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.Ensure that all student grades are recorded in Schoolmaster for submission to the ADE and coordinate communication of grades to the families.Maintain data ongoing in the student information system and enrollment system.Assist Office Manager in creating sections and student schedulesAdditional tasks and projects as assignedRequired/Preferred Education: Bachelor's degree preferred.Required/Preferred Experience: Previous administrative experience required, experience in school administrative or working with student systems is preferred.Required/Preferred Skills: Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience with UltiPro, Adobe Acrobat, and Taleo preferred.Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.US work authorization is requiredEmployment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.Travel required: May need to travel locally for training and professional development opportunities.This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.Great Hearts Academies is an Equal Opportunity Employer.