Registrar

Cabot Public Schools; Cabot (AR); On-site; USD 28,000 - 36,000; Full time

Job summary

Cabot Public Schools is seeking a dedicated clerical/administrative assistant to support school administrators and staff. The role involves handling student registration information, maintaining records, processing transcripts, and coordinating scheduling and reporting tasks throughout the school year.

The successful candidate will manage phone inquiries, respond to parents and students, and ensure accurate data entry in E-School and related systems, while upholding district policies and

Qualifications

• Ability to use computer network system and software applications.
• Excellent written and verbal communication.
• Ability to organize multiple tasks and meet deadlines.
• Establish cooperative working relationships with others.

Responsibilities

• Assists staff, students, parents and all visitors in a professional and courteous manner.
• Makes and receives phone calls, takes messages, and routes calls.
• Responds to inquiries from students, teachers, parents and the community.
• Updates demographics information in E-school.
• Keeps Congnos cycle reporting information updated.
• Maintains school records and files.
• Compiles and submits a variety of daily, weekly, monthly, or yearly reports as requested.
• Maintains student grades/transcripts in E-School, Triand, and Teacher/Home Access Center.
• Inputs enrollment course selection, teacher name changes, and room number changes in E-School.
• Notifies teachers of grade transfers.
• Assists counselors with student scheduling and master schedule maintenance.
• Prints schedules and coordinates distribution prior to each semester.
• Coordinates grades for report cards (TAC and HAC).
• Prints report cards and coordinates distribution at each term.
• Process student transcripts and records requests when requested.
• Enroll new students throughout the school year.
• Adhere to all policies of the District.
• Performs other related tasks as assigned by administrators.

Skills

Computer literacy

Oral and written communication

Time management

Teamwork

Communication skills

Job description

Position Summary

To provide clerical, secretarial and administrative assistance to school administrators, conveying information regarding student registration and information, while supporting the broad array of services and support provided to students, parents, and teachers.

• Assists staff, students, parents and all visitors in a professional and courteous manner
• Makes and receives phone calls, takes messages, and routes calls
• Responds to inquiries from students, teachers, parents and the community
• Maintains school records and files
• Compiles and submits a variety of daily, weekly, monthly, or yearly reports as requested
• Maintains student grades/transcripts throughout the year in E-School, Triand, and the Teacher/Home Access Center
• Inputs enrollment course selection, teacher name changes, and room number changes in E-School
• Notifies teachers of grade transfers
• Assists counselors with maintenance of student scheduling and master schedule
• Request records from previous school for all new students
• Prints schedules and coordinates distribution prior to each semester
• Coordinates grades for report cards (TAC and HAC)
• Prints report cards and coordinates distribution at each term
• Process student transcripts and records requests when requested
• Enroll new students throughout the school year
• Adhere to all policies of the District
• Performs other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Position Summary

To provide clerical, secretarial and administrative assistance to school administrators, conveying information regarding student registration and information, while supporting the broad array of services and support provided to students, parents, and teachers.

Essential Tasks And Responsibilities

• Assists staff, students, parents and all visitors in a professional and courteous manner
• Makes and receives phone calls, takes messages, and routes calls
• Responds to inquiries from students, teachers, parents and the community
• Updates demographics information in E-school
• Keeps Congnos cycle reporting information updated
• Maintains school records and files
• Compiles and submits a variety of daily, weekly, monthly, or yearly reports as requested
• Maintains student grades/transcripts throughout the year in E-School, Triand, and the Teacher/Home Access Center
• Inputs enrollment course selection, teacher name changes, and room number changes in E-School
• Notifies teachers of grade transfers
• Assists counselors with maintenance of student scheduling and master schedule
• Input new student information
• Request records from previous school for all new students
• Prints schedules and coordinates distribution prior to each semester
• Coordinates grades for report cards (TAC and HAC)
• Prints report cards and coordinates distribution at each term
• Process student transcripts and records requests when requested
• Enroll new students throughout the school year
• Adhere to all policies of the District
• Performs other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility of the position.

Knowledge, Skills, And Abilities

• Ability to use computer network system and software applications
• Ability to communicate effectively both in oral and written form
• Ability to communicate effectively with students, parents, colleagues and all other stakeholders
• Ability to organize multiple tasks and conflicting time constraints
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work

Qualifications

• Successful completion of all background checks

Contract Days: 200 days

Salary: Office Clerical Salary Schedule