Early College Clerk - Bilingual

Everman ISD; Everman (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

Everman ISD is looking for an Attendance Clerk to maintain attendance records and support the Early College High School program. This position requires bilingual communication skills in English and Spanish, along with experience in an office environment.

The ideal candidate will have a high school diploma or GED and proficiency in personal computer applications. Responsibilities include helping students check in and out, maintaining records, and assisting parents with inquiries. Strong organizational skills are essential.

Qualifications

• One to three years of secretarial/office experience, preferably in public education.
• Ability to meet established deadlines and follow written instructions.
• Ability to operate a multi-line phone system.

Responsibilities

• Greet and direct ECHS Students.
• Collect and enter attendance data into established database.
• Assist with the enrollment, withdrawals, and transfer of students.

Skills

Bilingual (oral and written) in English and Spanish

Computer skills for spreadsheets and databases

Proficient keyboarding skills

Organizational and communication skills

Basic math skills

Education

High school diploma or GED

Tools

Personal computer

Fax machine

Printer

Job description

Maintain accurate attendance records and all other records for the dual credit and Early College High School (ECHS) program.

Qualifications

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills:
  • Bilingual (oral and written) required in English and Spanish
  • Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
  • Proficient keyboarding, file maintenance and 10-key skills
  • Ability to meet established deadlines
  • Ability to follow written instructions
  • Ability to operate multi-line phone system
  • Basic math skills
  • Strong organizational, communication and interpersonal skills
• Experience: One to three years secretarial and/or office experience, preferably in public education environment.

Major Responsibilities and Duties

• Greet and direct ECHS Students.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Collect and enter attendance data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, class or personnel rosters, and end-of-semester reports.
• Maintain physical and computerized records, including class rosters, and schedule changes if applicable.
• Assist parents, student and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist with the enrollment, withdrawals and transfer of students and process applicable records.
• Assist campus administration with the preparation of reports and student data information.
• Help teacher keep administrative records and prepare required reports.
• Conduct instructional exercises assigned by the teacher: work with individual students or small groups.
• Help supervise students throughout school day, inside and outside classroom. This includes lunchroom, bus and supervision duty.
• Participate in staff development training programs to improve job performance.

Other

• Maintain confidentiality.
• Be punctual in all areas.
• Serve as a positive role model for all students.
• Participate in staff development, faculty meetings, and special events as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster and mailing lists.
• Provide clerical assistance as needed.
• All other duties as assigned by the supervisor.

Supervisory Responsibilities

None

Equipment Used

Personal computer or online computer terminal, printer, copier, fax machine and calculator.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds. Any special instructions as assigned by supervisor.