Registrar

Valor Education

Austin (TX)

On-site

USD 42,000 - 56,000

Full time

6 days ago

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Job summary

Valor Education is seeking a Registrar to manage student records, attendance data, and related reporting with accuracy and accountability. The role supports the COO, handles enrollment processes, and collaborates with the Office Coordinator on communications and scheduling.

The Registrar will maintain transcripts, prepare reports for leadership and families, and ensure PEIMS data accuracy while responding to parent inquiries in a professional manner.

Qualifications

Experience with a Student Information System preferred; Ascender experience a strong benefit.
Attention to detail and accuracy in data handling.
Ability to carry out tasks efficiently and reliably.
Clear, professional written and spoken communication skills.
Strong time management and personal organization.
Proficiency in MS Word and Excel.
Willingness to learn new software systems (e.g., enrollment system, SIS).
Spanish speaking/writing proficiency preferred but not required.

Responsibilities

Maintain accurate daily student attendance data in the SIS (Ascender/TxEIS).
Manage student records requests via TREx.
Prepare daily, weekly, and 6-week attendance reports for tracking and state reporting.
Ensure accuracy of student data for PEIMS reports.
Assist COO with PEIMS data submissions (TSDS).
Maintain student transcripts and grade reports.
Prepare academic reports for leadership and families.
Answer parent calls and emails with professionalism.
Assist with new student enrollment process.
Create school calendars and schedules with the Office Coordinator.
Support Valor leadership as needed.
Perform other duties as assigned.

Skills

Attention to detail

Written and verbal communication

Time management

Ability to learn new software

Spanish language (optional)

Reliability and accuracy

Tools

Ascender

TxEIS

MS Word

Excel

Job description

Registrar

Position Overview

TheRegistrar is responsible for maintaining a wide variety of student and school records with accuracy and a high degree of accountability. Under the guidance of the Assistant Headmaster of Operations, theRegistrar carries out the following duties:

Maintains accurate daily student attendance data in the school's Student Information System (Ascender/TxEIS)
Manages student records requests through the Texas Records Exchange (TREx)
Prepares daily, weekly, and 6-week attendance reports for internal tracking and state reporting
Ensures the accuracy of all student data for PEIMS reports
Assists theChief Operating Officer in preparing PEIMS data submissions through TSDS
Maintains student transcripts, grade reports, and other academic records
Prepares academic reports for school leadership and families
Works closely with the Office Coordinator to answer parent phone calls and respond to emails
Assists the Office Coordinator in the new student enrollment process
Createsschool calendars, student/teacher schedules, and other schedules in collaboration with theOffice Coordinator
Assists Valor school leadership as needed
Other duties as assigned

Key skills and attributes of the Registrar include:

Experience working with a Student Information System preferred; Ascender experience a strong benefit
Attention to detail
Ability to carry out tasks with accuracy, efficiency, and reliability
Positive, professional written and spoken communication skills
Strong time management and personal organization skills
Proficiencyin MS Word and Excel
Ability to learnnew software systems (e.g. enrollment system, student information system, etc.)
Proficiency in Spanish (speaking and writing) is preferredbut not required for consideration

Mission and Vision

Valor's mission is to educate the whole person in authentic communities for a full human life. At the heart of every person is a desire to know and to be known. At Valor, we believe a truly human education addresses our deepest longings—to pursue knowledge, to have meaningful friendships, and to grow in wisdom and virtue. We are a community of friends seeking that which is noble and inviting students into that life. A Valor education is about much more than college and career readiness. It is an invitation to live the fullest life possible, one directed by wisdom, animated by wonder, and anchored in friendship.

Our motto, Sapientia per Admirationem, speaks to our identity as an institution concerned with the preservation and promotion of wonder. This vision saturates the entire life of our schools, from curriculum and pedagogy to classroom order and special events.

Valor students read and discuss the Great Books, take advanced math and science courses, study Latin, engage meaningfully with their external community, care for plants and animals, explore the fine arts, and have the opportunity to participate in extracurricular clubs and competitive athletics. In conjunction with rigorous academics, Valor is committed to building a transformative school culture filled with joy, respect, and deep engagement. Valor's teachers and school leaders inspire students to pursue excellence in all areas of their lives and reach their fullest potential.

What We Stand For