Regional Stewardship Coordinator

Trinity Health; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

MercyOne Foundation, part of Trinity Health, seeks a Regional Stewardship Coordinator to manage donor relations, gift processing, and administrative support for regional foundation activities.

You will handle donor communications, acknowledgments, and stewardship materials while ensuring accurate gift administration and CRM data integrity. The role engages with donors, board members, volunteers, and community partners nationwide.

Qualifications

• Proficiency in Microsoft Excel with pivot tables, lookups, data analysis and reporting.
• Excellent organizational and time management skills for multiple priorities and deadlines.
• Clear written and verbal communication to translate financial/data concepts for diverse audiences.
• Ability to collaborate effectively across departments.
• Commitment to data quality and process improvement.

Responsibilities

• Serve as primary donor contact for inquiries and correspondence, ensuring timely, professional service.
• Prepare acknowledgment letters and stewardship materials for donors.
• Track pledges, payment schedules, and outstanding commitments.
• Support development officers with donor documentation and meeting prep.
• Assist with fundraising events and donor recognition activities.
• Process charitable gifts accurately within the CRM system.
• Prepare and reconcile gift batches, deposits, and related documentation.
• Maintain donor records, fund coding, and supporting records.
• Provide admin support to Foundation leadership (scheduling, calendar mgmt, minutes).
• Coordinate Foundation Board/committee meetings incl. agendas, minutes and logistics.
• Act as receptionist for the regional Foundation office.
• Support general operations and special projects as needed.
• Maintain awareness of applicable laws, Trinity Health policies and standards.

Skills

Excel proficiency

Organizational skills

Written & verbal communication

Cross-department collaboration

Process improvement

Integrity & professionalism

Education

Associates degree in Business/Finance/Accounting/Data Analytics/Education or related field

Tools

CRM system

Microsoft Excel

Job description

Employment Type:

Full time

Shift:

Day Shift

Description:

Join the MercyOne Family! We are looking to hire a Regional Stewardship Coordinator!

As a Regional Stewardship Coordinator at MercyOne you provide administrative, operational, donor relations, and gift processing support for regional foundation activities. The position serves as a key point of contact for donors, board members, volunteers, and community stakeholders while ensuring accurate gift administration, donor stewardship, financial processing, and office operations.

This role supports fundraising efforts through donor communications, event coordination, CRM data management, gift processing, board support, and day-to-day operational activities that contribute to the overall success of the Foundation’s philanthropic mission.

What You’ll Do:

• Serves as a primary point of contact for donor inquiries, visitors, and incoming communications, ensuring timely and professional customer service.

• Prepares acknowledgment letters, stewardship materials, donor correspondence, and other donor engagement communications.

• Tracks and monitors donor pledges, payment schedules, and outstanding commitments.

• Supports development officers with donor documentation, contact reports, meeting preparation, and stewardship follow-up activities.

• Assists with fundraising events, donor recognition activities, and regional philanthropy initiatives.

• Processes charitable gifts accurately and timely within the Foundation’s constituent relationship management (CRM) system.

• Prepares and reconciles gift batches, deposits, and supporting financial documentation.

• Maintains accurate donor records, gift documentation, fund coding, and supporting records in accordance with organizational standards.

• Provides administrative support to Foundation leadership, including scheduling, calendar management, meeting coordination, and document preparation.

• Coordinates Foundation Board and committee meetings, including agenda development, scheduling, and meeting logistics. Records, prepares, and distributes accurate meeting minutes and governance documentation.

• Serves as receptionist for the regional Foundation office, greeting visitors and managing incoming calls.

• Supports general office operations and special projects as assigned.

• Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other Trinity Health/MercyOne policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior.

General Requirements:

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, lookups, data analysis, and reporting).

• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills, with the ability to translate financial and data concepts for diverse audiences.

• Ability to collaborate effectively across departments.

• Demonstrated commitment to process improvement, data quality, and operational efficiency.

• Must be comfortable operating in a collaborative environment.

• Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health and MercyOne.

Education:

• Must possess a comprehensive knowledge of business operations, as normally obtained through a associates’ degree in Business, Finance, Accounting, Data Analytics, Education, or related field and two (2) to four (4) years of experience.

Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

At MercyOne, health care is more than just a doctor’s visit or a place to go when you’re in need of medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well.

Ministry/Facility Information:

MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties.

MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continually operating hospital in Des Moines and Iowa’s largest medical center, with 802 beds available. The hospital is one of the Midwest’s largest referral centers. With more than 7,000 colleagues and a medical staff of almost 1,500 physicians and allied health professionals, MercyOne Central Iowa is one of Iowa’s largest employers.

Visit MercyOne Careers to learn more about the benefits, culture, and career development opportunities available to you at MercyOne Health System circle of care.

Visit MercyOne on LinkedIn, Facebook, Instagram, YouTube, and Twitter!

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.