Regional Site Administrative Assistant

Avery Dennison Corporation; Mentor, Northern (OH, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits from day 1

Paid parental leave

401k eligibility

Employee assistance program

Paid vacation & holidays

Job summary

Avery Dennison Corporation in Mentor, OH is seeking an Administrative Assistant to support the People & Culture team across three sites. This role provides essential administrative support, onboarding, data tasks, and coordination with vendors in a fast-paced environment.

The ideal candidate has a high school diploma (associate preferred), 3+ years’ admin experience, strong organization and communication skills, proficiency in Google Workspace, and the ability to handle confidential information

Qualifications

• High school diploma required.
• Associate degree in HR or related field preferred.
• 3+ years of experience in an administrative role.
• Proficiency in Google Workspace.
• Excellent verbal, written, and presentation skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Communications and Employee Engagement: collaborate with site leaders to manage communications and initiatives for the workforce.
• Plan and implement employee recognition programs and engagement activities.
• Coordinate plant activities including meetings, celebrations, and catering services.
• Administrative and Office Support: support onboarding, manage files and records, ensure compliance postings, maintain org charts and directories.
• Support general office operations including phone systems, supplies, and document creation.
• Act as a point of contact for vendors (food, vending, janitorial).
• Maintain site security procedures including key cards management.
• Support onboarding: New Hire Orientation, I-9, desks/setup, supplies.
• Complete special assignments and projects as required.
• Provide additional administrative assistance as assigned.
• Operations and Data Support: assist site leadership with data requests, ensure data integrity.

Skills

Communication

Interpersonal skills

Organization

Time management

Google Workspace

Confidentiality

Verbal communication

Education

High school diploma

Associate degree in HR or related field

Tools

Google Workspace

Job description

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste and mitigate loss, advance sustainability, circularity and transparency and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2025 were $8.9 billion. Learn more at www.averydennison.com .

At Avery Dennison, some of the great benefits we provide are:

• Health & wellness benefits starting on day 1 of employment
• Paid parental leave
• 401K eligibility
• Employee Assistance Program eligibility / Health Advocate
• Paid vacation and paid holidays

Job Description

Work Schedule: - 8AM -4:30 PM, Monday - Friday

We are seeking a highly organized and motivated Administrative Assistant to play a vital role in supporting our People & Culture team and the wider organization. This role provides critical administrative support across three key sites located in Mentor and Painesville, Ohio. This role is a fantastic opportunity for someone with strong communication and interpersonal skills who thrives in a fast-paced environment and enjoys contributing to a positive and productive workplace. This role is Monday-Friday, 8am-4:30pm.

Key Responsibilities

Communications and Employee Engagement:

Work closely with site leaders to develop and actively manage the communication stream of key business and site objectives and initiatives to the workforce which can include posting information at the site, sending emails and direct verbal communication.

Plan and implement employee recognition programs and engagement activities to foster a positive work environment.

Coordination of plant activities such as meeting announcements, site celebrations, planning of plant functions, catering services, etc.

Administrative and Office Support

Support the onboarding process and provide administrative support for new hires, ensuring a smooth transition into the company.

Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures. Examples include maintaining organization charts, phone lists, email groups, employee picture boards, in/out boards, communication boards and other site checklists as necessary.

Support general office operations, including managing communication tools, phone systems, office supplies, and document creation.

Act as a point of contact for communicating with key vendors including but not limited to food/vending services and janitorial services.

Maintain site security procedures by creating key cards for employees and vendors and removing access when necessary.

Support the on-boarding process: conduct New Hire Orientation, completion of I-9 section 2, setup desks/ work areas and provide office supplies.

Complete special assignments and projects as required.

Provide additional administrative assistance as assigned.

Operations and Data Support

Assist site leadership with requests for data acquisition/analysis and other administrative services. Ensure data integrity for the site personnel.

Collaborate with teams to deliver operational support and contribute to continuous improvement efforts.

Qualifications

High school diploma required. Associate degree in Human Resources or related field preferred.

3+ years of experience in an administrative role, ideally within a manufacturing environment.

Proven capability to handle multiple tasks and interact with various stakeholders simultaneously.

Strong organization and time management skills.

Proficiency in Google Workspace

Excellent verbal, written, and presentation skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

Passion for building strong relationships and collaborating with employees at all levels of the organization.

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

As part of our commitment to maintaining a safe and productive work environment, Avery Dennison requires all final candidates to successfully complete a comprehensive background check and a drug screening. These checks are conducted post-offer and are a condition of employment. All results will be considered in accordance with applicable local, state, and federal laws.

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