Regional Project Accounting Assistant

Trinity Consultants; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

Trinity Consultants is seeking a Regional Project Accountant Assistant to support project financial operations across multiple regional offices. You will assist with billing, AR, and month-end activities, ensuring GAAP compliance and timely reporting.

Ideal candidates have 3+ years in project billing or accounting, are detail-oriented, proactive, and comfortable working remotely. Strong Excel and Deltek experience preferred to support accurate invoicing and client requirements.

Qualifications

• Minimum 3 years of project billing or accounting experience.
• GAAP knowledge required.
• Strong Excel skills (pivot tables, formulas).
• Experience with multiple billing formats and client-specific requirements.

Responsibilities

• Assist regional accountants with daily project accounting, billing, and AR.
• Prepare and process client invoices via email and portals.
• Maintain project setup and client billing instructions.
• Respond to routine project accounting inquiries.
• Review aging reports and support collections to reduce DSO.
• Support month-end close activities and GL reconciliations.
• Participate in process improvements for billing and reporting.
• Cross-train to build knowledge for career growth.

Skills

Detail-oriented

Analytical

Time management

Organizational skills

Customer service

Remote work

Communication

Education

High School diploma

Associates or Bachelor's degree preferred

Tools

Deltek Vision

Deltek Vantagepoint

Excel

Job description

The Regional Project Accountant Assistant plays a critical role in supporting project financial operations across multiple regional offices. This position partners closely with members of accounting teams to ensure accurate project setup, timely invoicing, compliance with client billing requirements, and strong financial reporting practices.

The ideal candidate is detail-oriented, proactive, and experienced working within a fast-paced professional services environment.

DUTIES AND RESPONSIBILITIES:

• Assist Regional Accountants with daily project accounting, billing, and accounts receivable activities across multiple regions.
• Support Project Managers and Regional Accountants in the timely and accurate preparation and processing of client invoices, including email and portal submissions.
• Maintain project setup and invoicing instructions and ensure client-specific billing requirements are followed.
• Serve as a support resource for Project Managers and internal teams by responding to routine project accounting and invoicing inquiries.
• Assist with accounts receivable activities by reviewing aging reports, tracking outstanding invoices, and supporting collection efforts to help achieve company DSO targets.
• Provide accounting support related to month-end close activities, reconciliations, journal entries, and General Ledger reviews as assigned.
• Participate in process improvement initiatives to enhance project accounting, billing, and reporting efficiency.
• Crosstrain in key Regional Accountant responsibilities to build knowledge and prepare for future career growth opportunities within the accounting team.
• Perform additional duties and special projects as assigned.

REQUIRED SKILLS/ABILITIES:

• Experience working with multiple currencies preferred.
• Ability to read, analyze, and interpret instructions, contracts, and financial documentation.
• Detail-oriented and analytical mindset
• Strong organizational and time-management skills
• Customer-service focused approach
• Ability to work independently in a remote environment
• Collaborative and solution-oriented
• Highly organized with strong attention to detail and the ability to manage multiple priorities independently.

EDUCATION AND EXPERIENCE:

• Minimum of 3 years of project billing or accounting experience.
• High School graduate. Associates or Bachelors preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong computer literacy including Microsoft Office Suite; intermediate Excel skills preferred (pivot tables, formulas, data analysis).
• Demonstrated experience with multiple billing formats, client-specific billing requirements, and pay applications.
• Experience working with multiple currencies preferred.
• Experience with Deltek Vision, Deltek Vantagepoint, or other project-based accounting systems strongly preferred.

SUPERVISORY RESPONSIBILITIES:

This position does not have supervisory responsibilities.

PHYSICAL REQUIREMENTS:

The physical requirements listed below represent the minimum standards that an employee must meet to perform the essential functions of this role successfully. Reasonable accommodations can be made to enable individuals with disabilities to perform these functions.

• Regularly required to sit, use hands, and communicate verbally.
• Occasionally required to stand, walk, and reach with hands and arms.
• Must occasionally lift and/or move up to 50 pounds.